Student Message - Record Voice

Video

Student Event Messages - Record Voice video

Getting Started

It is a good idea to compose a script of what is to be recorded before starting this task.

• To place an Emergency Call, click on the phone in the top right corner of the screen, then click Student.

This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.

Otherwise, on the left, click on Communication. Under the heading Entry, click on Student Event Messages.

Setup Box 1

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

• Note: For Students, the As of Date defaults to first day of school, if before school starts. The Staff filter As of Date, in Student Event Messages, should also default to first day of school if before school start date.

For other set up values not listed in the standard set up list:

• Select Individual Students will list all students that meet the criteria of the options selected in "Filter" options. Within that list, select the students to call or leave blank to call all students. This program will only make one call per household.

If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box.

If the user wishes to add Staff members to the message, continue with the next steps.

• Object Code: Choose an object code to further filter the list of staff members to call in Select Individual Staff. This is not picking the staff, only filtering the staff list.
• Function Code: Choose a function code to further filter the list of staff members to call in Select Individual Staff. This is not picking the staff, only filtering the staff list.
• Select Call Groups: Click here to limit the staff only by a selected group.
  • Staff Groups are defined by using the Call Group Loader
  • Clicking the box in the upper left will select all staff members.
• Phone Type: Click to select the type of phone number to communicate to.
  • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
• Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
• Select Individual Staff: Click to select individual staff members.

Click Next to move to the next step in the create message process.

Setup Box 2

1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
2. Schedule Time End will end your calls from going out past a certain time.
   • In Communication Configuration, calls are set for start and stop times for the district as a whole. For this message, it will override the setting in Communication Configuration and allow you to set the time at an earlier time (not later), if needed.
3. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
   • If no date and time is selected, the message will go out in the next call interval.
4. Click Next to move to the next step in the create message process.

Setup Box 3

1. Select Record Voice Message
2. In the Caller ID, enter the phone number that will be dislayed on parents phones when the call is made. If left blank, the school`s phone number that is listed in the Sponsor Site will be used.
3. Click Next.

Setup Box 4

1. The New Voice Message window will display. Follow the six steps on the screen. At the end of recording process, a recording ID code will be given.
2. Write down the code, then enter the recording ID code in the field labeled "6. Enter the message ID below and hang up:" as shown below.
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3. After entering the recording ID code, hang up the phone used to make the recording.
4. You may type the script for this call but it is optional.
5. Also send an email is available in additional to recording the message.
6. Click OK. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
7. Click Yes to continue with the message delivery, or click No to return to the recording options.
8. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

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JCampus / Communication / Student Event Messages