Difference between revisions of "Student List"

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'''This program gives you student information including address and parent/guardian information for special education students'''.
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__FORCETOC__
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__NOEDITSECTION__
  
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===<u>'''Overview'''</u>===
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The Student List provides the user with student demographic information as well as Special Education information.  The list also includes the iGear and the associated information.
  
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On the left navigation panel, click '''Special Education''', '''Lists''', '''Student List'''
 
  
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===<u>'''Accessing the Student List'''</u>===
  
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'''Setup Box Options'''
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JCampus > Special Education > Lists > Stuent List
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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[[File:SPED_Student_List_Access.png|frame|none|''Student List Access'']]
  
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Other set up values not listed in the standard set up list:
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===<u>Student List Setup Options</u>===
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[[File:SPED_Student_List_Setup_Box.png|left|alt=''SPED Student List'']]
  
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'''Teacher''' - The staff members displayed for this option are from a collection of Special Education Service Providers.
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:'''Year''':  Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:'''District''': Default value is based on your security settings. You will be limited to your district only.
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:'''School''':  Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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:'''As Of Date''':  Limits the list to those students who are active as of the date selected.
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:'''Grades''':  Allows the user to filter the list by the student's grade level.
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:'''Gender''':  Allows the user to filter the list by the student's gender.
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:'''Ethnic''':  Allows the user to filter the list by the student's ethnicity.
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:'''Exceptionality''':  Allows the user to filter the list by the students exceptionalities.
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:'''Teacher''':  Allows the user to filter the list base ont the IEP Holder for the student.
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:'''Add students without active services''':  If this option is selected, then students without active services will be included on the list.
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:'''Do not show students without a Student Master''':  If this option is selected, then students without an Student Master record will NOT be included on the list.
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:'''Show Physical Address not Mailing''':  If this option is selected, then the student's Physical Address will be displayed rather than the student's Mailing Address.
  
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'''Add students without active service'''
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Click the '''OK''' button to bring up the list of selected students
  
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'''Do not show students without a Student Master'''
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[[#top|Top of Page]]
  
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'''Show Physical Address not Mailing'''
 
  
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Click '''OK'''
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===<u>'''Student List Columns'''</u>===
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The folling columns will be displayed on the Student List report.
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:*'''Student Name''':  Displays the student name, last name first.
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:*'''Sch''':  Displays the 3-digit school code for the school the student attends.
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:*'''Eth''':  Displays the student's ethnicity code.
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:*'''Gen''':  Displays the student's gender.
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:*'''GD''':  Displays the the student's grade level based on the As of Date.
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:*'''SBLC''':  Displays any SBLC codes for the student.
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:*'''Birth Date''':  Displays the student's date of birth.
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:*'''Except''':  Displays the students special education exceptionalities.
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:*'''ID Number''':  Displays the student's social security number.
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:*'''Guardian''':  Displays the name of the student's guardian, last name first.
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:*'''Address 1/Physical Address 1''':  Displays line 1 of the student's mailing/physical address, depending on the selection made in the setup options.
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:*'''Address 2/Physical Address 2''':  Displays line 2 of the student's mailing/physical address, depending on the selection made in the setup options.
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:*'''City''':  Displays the City associated with the student's selected address.
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:*'''State''': Displays the state associated with the student's selected address.
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:*'''Zip''':  Displays the postal code associated with the student's selected address.
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:*'''Phone''':  Displays the student's main home phone number.
  
  
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'''Column Headers'''
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[[#top|Top of Page]]
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
  
  
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Other columns not listed in the common column list:
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===<u>'''Buttons at the Bottom of the Screen'''</u>===
  
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'''Except''' - Student's exceptionality
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===='''Setup'''====
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:Clicking the ''Setup'' button will display the original setup box with the previously selected settings displayed.
  
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'''ID Number''' - Student's social security number
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===='''Print'''====
  
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Clicking the ''Print'' button will bring up the Print Dialog box that allows the user to choose from various formats.  See below:
  
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'''To Print this Report'''
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[[File:SPED_Student_List_Print.png|frame|none|''Student List Access'']]
  
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Click the '''Print''' button at the bottom of the screen.
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===='''Help'''====
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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Clicking on the ''Help'' button will take you to Special Education in the help system.
  
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The default print option will be '''PDF'''.
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===='''Label'''====
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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Clicking on the ''Label'' button will print a set of address labels using Avery 8180 labels for the students included in the report.
  
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Click the print button at the top left to print the report. Close the print preview.
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[[#top|Top of Page]]
  
  
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'''Label''' - print mailing labels for students using Avery 8160
 
  
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'''To Print this Report'''
 
  
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Click the print button at the bottom of the page and a print preview window will appear.
 
  
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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Click the print icon at the right end of this rectangle. Another print preview will appear.
 
  
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Click the print button at the top left to print the report. Close the print preview.
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Warning Message
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<span style="color:red">'''''NOTE: It is highly recommended that you print a copy or take a screen shot of the student's original schedule <u>BEFORE</u> making changes.'''''</span>
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Last Update: Code
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''Last Updated: 2015-11-18 (rd)''
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Top of the Page
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[[#top|Top of Page]]

Revision as of 14:34, 24 November 2015


Overview

The Student List provides the user with student demographic information as well as Special Education information. The list also includes the iGear and the associated information.


Accessing the Student List

JCampus > Special Education > Lists > Stuent List

Student List Access

Student List Setup Options

SPED Student List
Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District: Default value is based on your security settings. You will be limited to your district only.
School: Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
As Of Date: Limits the list to those students who are active as of the date selected.
Grades: Allows the user to filter the list by the student's grade level.
Gender: Allows the user to filter the list by the student's gender.
Ethnic: Allows the user to filter the list by the student's ethnicity.
Exceptionality: Allows the user to filter the list by the students exceptionalities.
Teacher: Allows the user to filter the list base ont the IEP Holder for the student.
Add students without active services: If this option is selected, then students without active services will be included on the list.
Do not show students without a Student Master: If this option is selected, then students without an Student Master record will NOT be included on the list.
Show Physical Address not Mailing: If this option is selected, then the student's Physical Address will be displayed rather than the student's Mailing Address.

Click the OK button to bring up the list of selected students

Top of Page


Student List Columns

The folling columns will be displayed on the Student List report.

  • Student Name: Displays the student name, last name first.
  • Sch: Displays the 3-digit school code for the school the student attends.
  • Eth: Displays the student's ethnicity code.
  • Gen: Displays the student's gender.
  • GD: Displays the the student's grade level based on the As of Date.
  • SBLC: Displays any SBLC codes for the student.
  • Birth Date: Displays the student's date of birth.
  • Except: Displays the students special education exceptionalities.
  • ID Number: Displays the student's social security number.
  • Guardian: Displays the name of the student's guardian, last name first.
  • Address 1/Physical Address 1: Displays line 1 of the student's mailing/physical address, depending on the selection made in the setup options.
  • Address 2/Physical Address 2: Displays line 2 of the student's mailing/physical address, depending on the selection made in the setup options.
  • City: Displays the City associated with the student's selected address.
  • State: Displays the state associated with the student's selected address.
  • Zip: Displays the postal code associated with the student's selected address.
  • Phone: Displays the student's main home phone number.


Top of Page


Buttons at the Bottom of the Screen

Setup

Clicking the Setup button will display the original setup box with the previously selected settings displayed.

Print

Clicking the Print button will bring up the Print Dialog box that allows the user to choose from various formats. See below:

Student List Access

Help

Clicking on the Help button will take you to Special Education in the help system.

Label

Clicking on the Label button will print a set of address labels using Avery 8180 labels for the students included in the report.

Top of Page




Warning Message NOTE: It is highly recommended that you print a copy or take a screen shot of the student's original schedule BEFORE making changes.

Last Update: Code Last Updated: 2015-11-18 (rd)

Top of the Page Top of Page

Retrieved from EDgear Wiki