Student Message - WAV Voice Message

Getting Started

1. It is a good idea to compose a script of what is to be recorded before starting this task.
2. To place an Emergency Call, click on the red triangle in the top right corner of the screen, then click Student. This will skip having to browse the navigation panel of WebPams and go directly to Setup Box 1 described below.
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3. Otherwise, on the left, click on Communication.
4. Under the heading Entry, click on Student Event Messages.

Setup 1

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Check 1 call per household to have the program only make one call per household.
• Select Individual Students will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above.
• If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.
• Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
• Select Staff Groups: Click here to limit the staff only by a selected group.
  • Note: Staff Groups are defined by using the Call Group Loader
• Select Individual Staff: Click to select individual staff members.
  • NOTE: Clicking the box in the upper left will select all staff members.
• Phone Type: Click to select the type of phone number to communicate to.
  • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
• Click Next to move to the next step in the create message process.

Setup 2

1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
2. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
   • If no date and time is selected, the message will go out in the next call interval.
3. Click Next to move to the next step in the create message process.

Setup 3

1. Select WAV Voice Message and click Next.
2. A list of voice recorded messages that have been created for the selected school will be displayed.
   • If the desired voice recorded message is not available, click Manage Voice Recording. (NOTE: A microphone must be connected to your computer to continue).
     1. On the setup box, year, district, and school should be set based on security. Click OK
     2. A list of existing voice recorded messages will appear on the screen. To begin recording a new message, click New.
     3. Enter a Title and a brief Description of the new message. Then, click Record to begin recording the message.
     4. Click Stop Recording when the message is complete.
     5. Click Play to review the message. Repeat step 3 and 4 until the message is correct.
     6. Click Save when the message is correct.
     7. Click Close when finished recording messages.
     8. Upon returning to the WAV Voice Message setup screen, click the Refresh button to view any newly created messages.
3. select the voice recorded message to send.
   • Click the green Play cell to review the message prior to sending.
4. Click Preview and enter a phone number to preview how the call will sound. Click Send when ready to send the message to the selected students and staff.
5. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed. Cliick Yes to continue with the message delivery, or click No to return to the recording options.
6. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.