School Notes
This program will provide a way for a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.
In User Management, a user would need a Category of Telephony and a Program of School Notes.
Menu Location
Communication > Entry > School Notes
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
OK - Click to continue.
To find definitions for standard setup values, follow this link:Standard Setup Options.
Main
Column Headers
School - School site of enrollment.
Title - Title of the note being sent out.
Type - Refers to the type of message being sent.
Section - Section number.
User Name - The login of the user who created the message.
Created - The date the message was created.
Count - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.
Attachment - Indicates if the note has an attachment.
Delete - Delete note.
DEL - Delete the message from the list.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - This takes you to the Setup options that can be changed to view a different set of students.
Print - This will allow the user to print the report.
Help - This takes you to written instructions and instructional videos.
Add - Select the Add button to create a note.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Students - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.
Title - Name the message that will be sent out.
Make Public - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
Student Visible - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.
Popup - Display school note as popup when note is unread.
Hyperlink - The user can click on the link and add a link to the school notes.
Type the message that will be sent out to Student Progress Center.
Add - Select this button to send the message to Student Progress Center.
Attach - The user can attachment(s) to a Note.
- At the bottom, click the Attach button.
- An Add attachments window will appear.
- Add an attachment from either the JDrive (Add From JDrive) or from the user's computer (Add Files). The attached file size is <=10 MB.
- Click on the red square in the table to Delete the attachment if a mistake was made.
- Once the attachment is added, select the Add button to send the message.
Close - Close the message that has been created.
NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.
