How to void a check

There are two methods for voiding a check. Each method is based on the post date of the original check.

Method 1--The post date of the original check MUST be in the current month (or the month for which the bank reconciliation is being completed). If you have already turned in monthly reports to the district office, you must use Method 2 below.

1. In Posting Transactions, click the TT cell for the original check.
2. Select TT 99--Void Check
3. When this selection is made two pieces of data on the transaction ---will change:
   • The dollar amount will change to 0.00
   • The Vend Ref value will change to 'Voided Check'
4. Click the Save cell at the far right.
5. When clearing checks/entries in the Bank Recon process, you must clear both the original check and the new adjustment entry, and clear all the type 99 records.

NOTE--If the check number that is to be voided is found on two or more transactions, all transactions will have the changes made with a single change of the TT. Also, you will have to save only one of the entries for all transactions to be saved.

Method 2--The post date of the original check MUST be PRIOR to the current month (or the month for which the bank reconciliation is being completed). If you have already turned in monthly reports to the district office for prior months, you MUST use this method.

1. You will not edit the original entry in any way using Method 2.
2. In Posting Transactions, create a new entry using one of the positive miscellaneous transaction types, either 21 or 23.
3. Fill in the information as with any other transaction. Use the account number from the original posted transaction to return the money to that account.
4. Reference the original check number in the Comment field.
5. Save the new entry.

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