Discipline Frequency Report
This report will provide the user the counts and graphing of discipline in schools.
Video
Menu Location
Discipline > Trends > Discipline Frequency Report
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Students - This will generate a list of students to select from.
Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team(s).
Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Date From - This is the start date of the information being retrieved.
Date To - This is the end date of the information being retrieved.
Show:
- Actions will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
- Hearings will create a report listing the number of students and the number of referrals for each hearing result code on the “Hearings” page
- Incidents will create a report listing the number of students and the number of referrals for each incident code on referral page 1
- SISIncidents will create a report listing the number of students and the number of referrals for each SIS incident code that is on the Admin page for suspensions and corporal punishments
- Locations will create a report listing the number of students and the number of referrals for each Location code that is on the referral page 1
- Month will create a report listing the number of students receiving a referral and the number of referrals created during each month
- Time will create a report listing the number of students receiving a referral and the number of referrals created during each hour of the day
- Staff will create a report listing the number of students receiving a referral and the number of referrals created by staff member
- Day and Month graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
- DoW will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week.
- Administrator will create a report of administrators and the number of referrals that have been handled.
- Teacher Actions will create a report listing the number of students receiving a referral and the number of referrals created by the teacher.
Sped:
All - Select to view all students.
Sped Only - Select to view only Sped students.
Non Sped - Select to view only non Sped students.
504:
All - Select to view all students.
504 Only - Select to view only 504 students.
Non 504 - Select to view only non 504 students.
LEP:
All - Select to view all students.
LEP Only - Select to view only LEP students.
Non LEP - Select to view only non LEP students.
PBIS:
All - Select this option to see all major and minor discipline.
Major - Select this option to see only major discipline.
Minor - Select this option to see only minor discipline.
Referral Type: - There is not an "All" option here because bus referrals and regular referrals use two different sets of codes. Due to this, the user would not be able to list them all on a single list and would need to switch between the two settings to see all.
Regular - Select this to see see in house school discipline.
Bus - Select this to see bus discipline.
Primary Inc/Act Only - Select this to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts. Leave unchecked to include all actions taken and incidences.
Run for - If students live on campus, referrals may be given outside of normal class times so Run For allows the report to be run with only referrals generated outside normal class times, only inside normal class times, or all.
Include Remote Scheduled - Select this to include students that are remotely scheduled from other schools.
Only referrals from selected schools - Select this to only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Code - Code number
Description - Code number
#Ref - Number of referrals that contain the specified code.
#Stu - Number of students that have referrals with the specified code.
Avg - Average number of referrals that contain the specified code.
%Per - Percentage of the student body that have referrals with the specified code.
On the right is a graph displaying, by default, the number of referrals per code.
Located on the bottom of the graph is a set of buttons:
Pie will change the graph from a bar graph to a pie graph
Ref will change the graph to show by referrals per code
Stu will change the graph to show by student per code
Freq will change the graph to show by average student per code
% will change the graph to show by percentage of the student body per code
Act - This will change the graph to show the number of referrals per actions code.
Hear - This will change the graph to show the number of referrals per hearing code.
Inc - This will change the graph to show the number of referrals per incidents code.
SIS - This will change the graph to show the number of referrals per SIS incidents code.
Loc - This will change the graph to show the number of referrals per location code.
Mon - This will change the graph to show the number of referrals per month code.
Time - This will change the graph to show the number of referrals per time code.
Staff - This will change the graph to show the number of referrals per staff.
Day - This will change the graph to show the number of referrals per day code.
DoW - This will change the graph to show the number of referrals per day of the week.
Admin - This will change the graph to show the number of referrals handled by each administrator.
T Act - Change to teacher actions.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
The chart that displays on the left are codes that are the statics to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code. Click on one of the numbers and a detail box pops up.
Column Headers
RSch - Student's school where referral was recorded.
R School Name - Full name of student's school where referral was recorded.
SIDNO - Student's identification number.
Name - Student's name.
Grade Grade level of the student.
Special Codes - Special codes of the student.
ESch - Student's school of enrollment.
Eth - Student's race/ethnicity.
Gender - Student's gender.
Ref# - Student's referral number.
P Inc - Primary incident code.
Inc 1 Desc - Primary incident description.
P Act - Primary action code.
Action 1 Desc - Primary action description.
Type - Referral type (major/minor).
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Q & A
Q - Why does the Referral Detail List Report summary not match the Discipline Frequency Report summary?
A - The Discipline Frequency Report is only showing regular discipline records. They do not include Bus referrals. The Detail List shows both.
