Difference between revisions of "Teacher Notes"

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'''This program will allow teachers to create Notes (messages) for their students in the Student Progress Center.'''
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'''This program will provide a way for teachers to create notes (messages) for their students to be viewed in the [[Student Progress Center]]. The teacher name and course name will be included in the Teacher Notes display section of the Student Progress Center but it will not generate a phone call, text or email.'''
  
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There is an [[User Management]] security for this ability:  '''Profile'''-TE→ '''Category'''-Grades→ '''Program'''-Classroom→ '''Program Permission'''-RW→ '''Action'''-Teacher Notes→ '''Action Permission'''-Read Write
  
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In the WebGradebook, click on '''Teacher Notes''' icon on the top menu bar.
 
  
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Click on the Teacher Notes button.
  
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'''Definitions of Column Headers'''
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[[File:teachernotes.PNG]]
  
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Selected Student''' - Highlight a student previous to choosing this and the student's ID number will already be chosen when the '''Note Editor''' appears.
  
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::'''The following column headers are not found on the Common Column Headers document.'''
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'''Selected Assignment Grade''' - Highlight an assignment previous to choosing this and the assignment grade will already be chosen when the '''Note Editor''' appears.
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::'''Title''' -- Title of the Note
 
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::'''Type''' -- Refers to the type of Note being sent.
 
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::'''User''' -- The login of the user who created the Note.
 
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::'''Created''' -- Date the Note was created.
 
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::'''Count''' -- The number of students the Note was sent to.
 
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::'''DEL''' -- Delete
 
  
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'''Creating a Note'''
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'''All Students for Selected Assignment''' - Highlight an assignment previous to choosing this and the assignment name and all students will already be chosen when the '''Note Editor''' appears.
  
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Click the "Add" button at the bottom of the screen to bring up the "Note Editor" Window.
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'''Current Section''' - The current section will already be chosen when the '''Note Editor''' appears.
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If the Note is only for a few students, you can click in the field labeled "Students" and select from a list of options to restrict the number of students to send the Note to.  Then select the students from the last field in the window.  Leave blank to send the Note to all students.
 
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Click in the "Title" field to create a title for the Note.
 
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Below "Title", there is an option to configure the Note as '''Make Public''' or to make the Note '''Student Visible''' (normal setting). 
 
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*If "Make Public" is selected and your district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password. 
 
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*If "Student Visible" (normal setting) is selected, the Note will only be visible to parent-guardians and students who have a username and password.  
 
  
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In the white text area, begin typing the Note.
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'''All Sections''' - All sections will already be chosen when the '''Note Editor''' appears.
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When finished composing the Note, click the '''Add''' button.  The Note Editor will close and the user will see a listing of created Notes.
 
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'''Adding An Attachment to a Note:''' (''Attachments are added after a Note has been created.'')
 
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*After creating the Note, click on the row of the Note to attach a file.
 
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*The Note Editor window will appear.  At the bottom, click the "Attach" button.
 
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*An `Add attachments` window will appear.  Click the "Add" button.
 
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*If the file needed is displayed, highlight it and the title will show in the `Selected File` box, so then click the '''Choose''' button.
 
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*Click on the X to exit the window or choose more files to include. Click on the red square to delete the attachment.
 
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The Note will appear in the table with number of students that the Note was sent to.
 
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*Click on the Note title to review/edit the Note.
 
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*Click on the student count to see which students the Note was created for, and the date the mother, father, or student opened the Note.
 
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*Click the red cell to delete the Note.
 
  
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'''Review Previous Notes''' - This will provide the user a way to see the previous notes list without displaying the '''Note Editor''' window.
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*Select "Review Previous Notes" and then on the note and it shows the count of who read it.
  
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'''To Print this Report'''
 
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Click the '''Print''' button at the bottom of the screen.
 
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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The default print option will be '''PDF'''.
 
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Click the print button on this popup and a print preview window will appear.
 
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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Click the print button at the top left to print the report. Close the print preview.
 
  
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'''NOTE:''' Sorting and other data manipulations are explained in the following link: '''<span style="background:yellow">[[List Programs Instructions/Video]]</span>'''
 
  
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[[File:noteaddpopup.png]]
  
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===Creating a Note===
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#Click on the '''Add''' button at the bottom of the screen to bring up the '''Note Editor''' Window.
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#Type in a '''Title'''.
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#In the white text area, type in your '''Note''' information.
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#Below Title, there is an option to configure the Note as '''Make Public''' or to make the Note '''Student Visible'''. 
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#If '''Make Public''' is selected and your district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password. 
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#If '''Student Visible''' (normal setting) is selected, the Note will be visible to parent, guardians and students who have a username and password. Otherwise, only mother, father and guardian can view.
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#If '''Popup''' is selected, it will display the school note as a popup when the note is unread.
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#If the Note is only for one or a few students, you can click in the field labeled '''Students''', then choose '''Select Students''' and select from a list. Leave blank to send the Note to all students.
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#If you want to include more sections (in addition to the one chosen originally at the bottom of the gradebook screen), also click on '''Students''' and then '''Sections''', to chose additional sections.
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#There are additional filters on the '''Students''' set up box if you want to further filter your student list.
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#A teacher also has the aforementioned abilities immediately after she chooses '''Teacher Note''' in her gradebook. See above.
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#Click on '''Add''', answer yes to the questions and the '''Note Editor''' will close.
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#The user will see a listing of the created Notes in a '''Table''' at the top left.
  
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===Column Headers===
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'''School''' - School site of enrollment.
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'''Title''' - Title of the Note - Click on the Note title to review/edit the Note.
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'''Type''' - Refers to the type of Note being sent.
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'''User Name''' - The login of the user who created the Note.
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'''Created''' - Date the Note was created.
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'''Count''' - Click on the number count to see which students the note was created for, the date the mother, father, guardian or student opened the Note, Created Date, Updated Date etc.
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'''Attachment''' - Indicates if the Note has an attachment.
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'''DEL''' (Delete) - Click the red cell to delete the Note.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''Adding An Attachment to a Note:'''
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#At the bottom, click the '''Attach''' button.
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#An '''Add attachments''' window will appear.
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# Add an attachment from either the JDrive ('''Add From JDrive''') or from the user's computer ('''Add Files'''). The attached file size is <=10 MB.
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#Click on the red square in the table to '''Delete''' the attachment if a mistake was made.
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#Once the attachment is added, select the '''Add''' button to send the message.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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----
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[[Classroom|'''Classroom''' Main Page]]
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----
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[[Grades|'''Grades''' Main Page]]
 
----
 
----
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'''[[WebPams|JCampus]] / [[Grades]] / [[WebGradeBook#Resources|WebGradeBook]]'''
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:14, 13 October 2022

This program will provide a way for teachers to create notes (messages) for their students to be viewed in the Student Progress Center. The teacher name and course name will be included in the Teacher Notes display section of the Student Progress Center but it will not generate a phone call, text or email.

There is an User Management security for this ability: Profile-TE→ Category-Grades→ Program-Classroom→ Program Permission-RW→ Action-Teacher Notes→ Action Permission-Read Write


Click on the Teacher Notes button.

Teachernotes.PNG

Selected Student - Highlight a student previous to choosing this and the student's ID number will already be chosen when the Note Editor appears.

Selected Assignment Grade - Highlight an assignment previous to choosing this and the assignment grade will already be chosen when the Note Editor appears.

All Students for Selected Assignment - Highlight an assignment previous to choosing this and the assignment name and all students will already be chosen when the Note Editor appears.

Current Section - The current section will already be chosen when the Note Editor appears.

All Sections - All sections will already be chosen when the Note Editor appears.

Review Previous Notes - This will provide the user a way to see the previous notes list without displaying the Note Editor window.

  • Select "Review Previous Notes" and then on the note and it shows the count of who read it.


Noteaddpopup.png

Creating a Note

  1. Click on the Add button at the bottom of the screen to bring up the Note Editor Window.
  2. Type in a Title.
  3. In the white text area, type in your Note information.
  4. Below Title, there is an option to configure the Note as Make Public or to make the Note Student Visible.
  5. If Make Public is selected and your district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
  6. If Student Visible (normal setting) is selected, the Note will be visible to parent, guardians and students who have a username and password. Otherwise, only mother, father and guardian can view.
  7. If Popup is selected, it will display the school note as a popup when the note is unread.
  8. If the Note is only for one or a few students, you can click in the field labeled Students, then choose Select Students and select from a list. Leave blank to send the Note to all students.
  9. If you want to include more sections (in addition to the one chosen originally at the bottom of the gradebook screen), also click on Students and then Sections, to chose additional sections.
  10. There are additional filters on the Students set up box if you want to further filter your student list.
  11. A teacher also has the aforementioned abilities immediately after she chooses Teacher Note in her gradebook. See above.
  12. Click on Add, answer yes to the questions and the Note Editor will close.
  13. The user will see a listing of the created Notes in a Table at the top left.

Column Headers

School - School site of enrollment.

Title - Title of the Note - Click on the Note title to review/edit the Note.

Type - Refers to the type of Note being sent.

User Name - The login of the user who created the Note.

Created - Date the Note was created.

Count - Click on the number count to see which students the note was created for, the date the mother, father, guardian or student opened the Note, Created Date, Updated Date etc.

Attachment - Indicates if the Note has an attachment.

DEL (Delete) - Click the red cell to delete the Note.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Adding An Attachment to a Note:

  1. At the bottom, click the Attach button.
  2. An Add attachments window will appear.
  3. Add an attachment from either the JDrive (Add From JDrive) or from the user's computer (Add Files). The attached file size is <=10 MB.
  4. Click on the red square in the table to Delete the attachment if a mistake was made.
  5. Once the attachment is added, select the Add button to send the message.


Print - This will allow the user to print the report.


Classroom Main Page

Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki