Automatic Scheduler

Video How-to

Automatic Scheduler Overview video

This program uses the current Master Schedule Editor and the students` course requests to build a schedule for each student. Each committed run which includes the student schedules that were created and Master Schedule Editor used for the run will be saved for future use. The runs are saved so that if adjustments are made to the current Master Schedule Editor and/or student requests and another run is made, the best run can be chosen to be used for the students` schedules.

Steps to take prior to using the Automatic Scheduler

1. Roll over Sponsor Site to new school year(Done automatically on March 1)
   • Update Marking Periods within Sponsor Site
2. Roll over Calendars to new school year(Done automatically on March 1)
   • Update non-instructional days in the calendar
3. Roll over teacher contracts in Human Resources to new contract year
4. If known, mark students who will be retained in the same grade level in the new school year with a retention code
5. Roll over students to new school year
6. Roll over Master Schedule Editor to new school year
7. Run Audit Local Course Catalog to fix any issues with
8. Enter course requests for students
9. Edit Master Schedule Editor
10. Run Audits on student course requests and Master Schedule Editor
    • Audit Master Schedule Seat Vs. Requests
    • Audit Request Validity
    • Request Matrix

How-to

1. Log in to WebPams
2. Select Scheduling from the program list on the left
3. Click on Loaders
4. Select Automatic Scheduler