Set up scanning

Location Scanning Setup

Location Scanning is included in the Attendance Module. This is not an additional charge.

1. Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level.
2. Setup up Security in User Management

a. Category> Attendance, Program> Location Scanning

b. Under Actions, you will need to setup the following:

i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.

ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.

iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup.

iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.

v. Editing -- Allows a user to change in part of the scan record.

vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook.

vii. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST districts will not use this feature.

Usage

1. Start the program from the attendance screen

a. Setup

i. Year

ii. District

iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location.

iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank.

v. Student or Staff -- Select

vi. Date/Time -- Defaults to the current date/time.

vii. Use Alternate ID -- For Students this can be the StateID.

viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System.

Reports

Action Menu:

1. Staff

   a. Scan Entry Report

   b. Scan Error Report - Staff that did not scan in or out on this date.

   c. Time Card Report - Can be printed for the Month or the Week

   d. Travel Time Report -- This does require setup of DISTANCE between sites. Note: Not time.

   e. Staff Without Scans

2. Student

   a. Scan Entry Report

3. Delete Locations -- Choose the location that needs to be deleted.
4. Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.

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