Post Checkout

Video How-to

Posting a Checkout video

How-to for Teachers

1. On the bottom left of the screen verify the Year
2. Select the Course.
3. Select the Grading Period.
4. Click the Attendance icon at the top of the screen.
5. The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
6. Locate the Out column
7. Scroll through the list of students to find the student that needs to check out and click in the cell to the right of the student’s name in the Out column.
8. A list of attendance reasons will appear. Select the appropriate reason for the checkout
   • If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation
   • To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.
     1. MI = Mild
     2. MO = Moderate
     3. SE = Severe
   • Select the appropriate severity of the medical reason for the student’s checkout.
9. The time of the check out will default to the current time. If you need to edit the time refer to the Edit Attendance instructions.

How-to for Administrators, Counselors and other Staff

1. On the left navigation panel, click on Attendance.
2. Under Entry, select Post Attendance.
3. If you need instructions for setup values to be used, follow the link for standard setup options
4. The next items are not found on the standard setup options document.
   • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
     • Select the appropriate code as a default code.
   • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
   • Verify the number of minutes for Lunch and for Non-Instr Minutes.
   • Click OK.
5. To get a list of students:
   • Click on the Students button at the bottom of the screen to get a complete list of the schools students.
   • Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
   • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
6. In the Post Attendance screen, locate the Out column.
7. Find the student that needs to check out and click in the cell to the right of the student’s name in the Out column.
8. A list of attendance reasons will appear. Select the appropriate reason for the checkout.
   • If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation.
   • To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.
     1. MI = Mild
     2. MO = Moderate
     3. SE = Severe
   • Select the appropriate severity of the medical reason for the student’s checkout.