Excessive Abs by Factor

Video

Please note--these instructions are incomplete at this time.

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These instructions will show you how to generate a report or parent letters based on excessive absentees by factor for your school.

NOTE--You must verify that the letter you want to print is available or you must create the letter before you continue.

Use this link to move to the instructions for creating the excessive absentees letter Letter Maintenance. Click the Back Arrow to return to these instructions.

1. Select Attendance from program area on the left of the screen.
2. Select Count.
3. Under Lists, select Excessive Abs by Factor.
4. The Setup Box will appear on the screen.

Setup Box Options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Enter the From Date using either the month/day/year fields or the calendar icon to the right of the year field.
3. Enter the To Date using either the month/day/year fields or the calendar icon to the right of the year field.
4. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.
5. Select Skip Codes. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
6. Select Ethnicity. Leave the Ethnicity field blank if all ethnics are to be included. Otherwise click in the box to the right of Ethnicity to select the desired ethnic(s) to be included.
7. Select Gender. Leave the Gender field blank if all genders are to be included. Otherwise click in the box to the right of Gender to select the desired gender(s) to be included.
8. Check Today's Abs Only to limit the list of students to those who have records on the 'to' date.
9. Print Detail. Print attendance history with the letters.
10. Show Remote Only.
    • • If your school does NOT offer any remote classes, this feature does not apply.
      • As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
11. Letters - You must choose a letter(s) from Letter Maintenance that corresponds to the following report.
12. OK