Post Mass Absences

Video How-to

Post Mass Absences video

How-to

1. On the menu on left, Click on "Attendance"
2. Under "Entry", select "Post Attendance"
3. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security
   • "1st PD Code" defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes
     1. Select the appropriate code as a default code
   • Check "Auto Admit" to have the system automatically print admit slips when checking a student out or checking a student in
   • Verify the number of minutes for "Lunch" and for "Non-Instr Minutes"
   • Click "OK" - For more information on Posting Attendance see Attendance
4. Click on the "Mass" button at the bottom of the screen to get a setup box for posting mass absences
5. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security
   • “Grade” should be left blank if all grade levels are to be included into the report. Otherwise click in the box to the right of “Grade” to select the desired grade level to be included
   • “Gender” should be left blank if both genders are to be included into the report. Otherwise, click in the box to the right of “Gender” to select the desired gender to be included
   • “Ethnic” should be left blank if all ethnicities are to be included into the report. Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
   • "Special Codes" will only display students who have the selected special code. Leave blank to list all students regardless of special code
   • "Programs" will on display students who have the selected program code. Leave blank to list all students regardless of program
   • "Club" will only display students who are in the selected club. Leave blank to list all students regardless of club
   • "Sport" will only display students who are in the selected sport. Leave blank to list all students regardless of sport
   • For “Show” Special Ed, select if all students are to be included, special ed students only, or regular ed students only on the report
   • For “Show” 504, select if all students are to be included, 504 students only, or non 504 students only on the report
   • If all students are to have attendance records posted to them based on the options selected, leave "Select Students" blank. If only certain students within the options selected are to have absences posted, click in the "Select Students" field to select the appropriate students to post to.
6. Click "Next" when all setup options are correct
7. “From Date” and “To Date” should be set so that the desired attendance date range to post absences to is selected
   • Note: Weekends and holiday's will not be posted to if the date range selected extends over such days
8. Click in the "Code:" field to select the absence code, excuse, and reason that will be posted to all students selected. Clicking in the "Description" field will allow you to type a more detailed description if desired
9. Click "Post" when all setup options are correct
10. After clicking "Post", a final confirmation box will appear. Click "Yes" if the total number of students to be posted to and the date range is correct. Click "No" to exit the program and not post the absences