LA EDLink Reporting

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This program will build the records for submitting student and teacher information to the state.

Menu

On the left navigation panel, select Required Reporting > Export > LA EDLink Reporting.


Things to check beforehand:

  • Make sure your firewall allows TCP port 22 from the JCampus DB server to 13.65.236.122 (not needed for Hosted users).
  • Make sure your JCampus external IP address is whitelisted with the state (not needed for Hosted users).
  • Make sure you have your EDLink SFTP password to enter and not the Dashboard password as they are different.

Setup Options

Edlinksetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

Schedule Tab

Edlinkschedulemain.png

Create "Option Groups" and "Schedule Builds"

  • Option Groups are simply a way of organizing settings with a name.
  • Click the "+" under the options group table.
  • Enter a name a description.
  • Click "Save"
  • Click on the "-" for deleting after having chosen the option that needs to be deleted.
  • Choose a schedule using the days of the week for automatic files to be built and sent.

Add SFTP Settings

  • SFTP User - This is the user name to access the SFTP server. This should be already defaulted as setup by the IT department.
  • SFTP Pass - This is the password to access the SFTP server. The user should only have to enter the SFTP password to access the SFTP server.
  • EDLink URL - This is the URL of the EDLink STTP server. This should be already defaulted as setup by the IT department.
  • Click "Save".

Select JDrive Folder

  • Click the field next to "JDrive Folder" and create a folder called "EDLink".
  • Single left click on the new "EDLink" folder and click the "Choose" button.
  • Click "Save"

Build Files

  • Once you create a Option Group and add settings to it, you can build the files.
Note: You will need to go to the Student, Transcript and Staff tabs first to add settings to the Option Group before building a file set.
  • Choose a option group.
  • Click "Go!"

Status

  • Click status to see the current build status.
  • "Current" tab shows jobs in progress or to be done.
  • "Complete" tab shows completed jobs.
  • You can click on the completed jobs to see errors or warnings.

Send Files

  • Click Send once files are built.

Student Main

Transcript Main

Staff Main

Bottom Tabs

Edlinkbottomtabs.png

Schedule - Create options, save sftp settings and create scheduled builds.

Student - Create options for student files.

  • Choose a option group at the top and select options.
  • Click "Save" when done.

Transcript - Create options for transcript files.

  • Choose a option group at the top and select options.
  • Click "Save" when done

Staff - Create options for staff files.

Bottom

Edlinkbottom.png

Save - On the Option Groups tab, click to save for options and builds.

Build - On the Option Groups tab, choose the option to build.

Status - On the Option Groups tab, to view the status of the build with tabs of Current and/or Completed.

Send - Click Send once files are built.


Required Reporting Main Page

JCampus Main Page

Retrieved from EDgear Wiki