SPC (Course Request Configuration)
These instructions will provide information on entering the configuration for allowing parents and/or students to enter course request(s) during the spring scheduling process for the next school year in the Student Progress Center.
On the left navigation panel, select System, Entry and Communication Configuration.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
To find definitions for standard setup values, follow this link: Standard Setup Options
Click the OK to advance to the next screen and then select the SPC tab at the bottom of the screen.
Main
After selecting the SPC tab at the bottom of the screen, there are three tabs on the top of the configuration window.
Select the Request tab at the top.
There are two options for Request configuration. The user can either use the top Request By School or the bottom Request By School and Grade.
Column Headers
Request By School
This option allows the request tab to display in Student Progress Center. Make sure the student(s) have an enrollment record for the next year by using the Create New Year Student Master. Parents/students can then enter requested courses for selected schools in the district regardless of grade level or date range. This option does not allow you to set begin/end date limitations for the request tab to display like the option below.
- Note: The Request By School overrides any individual settings entered below in the Request By School and Grade.
Schools - Select the schools that will allow students to access the request form. This is a school wide option and will override any individual school settings below.
Allow Alternates for Selected Schools - Checking this box sets all schools, in the box to the left, to allow students to select alternates. This is a school wide option and will override any individual school settings below.
Allow Editing of School Entered Requests - Checking this box sets all schools, in the box to the left, to allow students to edit school entered requests. This is a school wide option and will override any individual school settings below.
Only Allow Viewing for Selected Schools - Checking this box sets all schools, in the box to the left, to only allow viewing existing requests. This is a school wide option and will override any individual school settings below.
Allow Printing for Selected Schools - Checking this box sets all schools, in the box to the left, to allow student request form printing. This is a school wide option and will override any individual school settings below.
Request By School and Grade
This option also allows the request tab to display in Student Progress Center but you can set begin/end dates for the tab to display for individual schools in the district.
- Enter the following information for a school, one grade level at a time. Then repeat for the next school.
- Select the School.
- Select the Grade level. The grade level is the next year grade level. So for current 9th graders, enter 10 in this column.
- Select the Start date for the current year to start allowing requests to be entered. The start and end dates for the different grade levels can be the same, overlap, or be distinct date ranges.
- Select the End date for the current year to stop allowing requests to be entered. The start and end dates for the different grade levels can be the same, overlap, or be distinct date ranges.
- Select whether or not Alt courses can be included in the request list.
- Select whether or not to allow Editing of school entered requests.
- Select whether or not to only allow Viewing of existing requests.
- Select whether or not Printing by parents/student is allowed.
- Save the configuration by clicking the green save cell at the right end of the row.
- To Delete, use the red column on the appropriate row to not allow students to enter requested courses for their schedule at their next year school. Answer OK to the pop up confirmation question and OK to the last question and the row will be removed.
Bottom
JCALL - JCampus Automated System.
SPC - Student Progress Center.
ANS - Automated Notification System.
Setup - Click to go back to the Setup box.
Save All - Save all information selected/input.
HELP - Click to view written instructions and/or videos.
Q & A Q: I used the following setup for Kindergarten registration for ORS:
Allow current year selection from 2/28/21 to 6/30/21 Allow next year selection from 7/1/21 to 8/10/21 Did not allow summer school selection
However, it seems EVERY student has been registered in the 20/21 school year. After watching the webex yesterday on ORS, I was thinking I should change the current year to have the same beginning/ending date because we don't want anyone registering in the 20/21 school year. And, then change the next school year to be 3/11/21 to 8/10/21. Is this the correct thing to do? A: You are correct. Think of the dates just like you were sitting at a school. Allow students to register in the Current Year until the Last day of the school year. With this in mind, if someone came in today and wanted to register for next school year I would let them also. Remember this is NOT an enrollment only an intent to enroll. As you have said, set the Next year start date to today. Now, Remember the Online Registration System can stay on all year. Just as a student can enroll in this school year until the last day, they can for next year also. I would not turn off the Online Registration system on the first day of school. I would push it until the last day. Just a suggestion.
