Employee Attendance Posting
This program allows the user to post employee attendance and substitutes.
Menu Location
On the left navigation panel, select Human Resources > Entry > Employee Attendance Posting.
Setup Options
Year / District / School - Set to desired Year, District, and School.
Show Active Only - Select the option to limit staff selection to only those employees who are active. This will filter out staff who have left the system.
As of Date - Set for the default date absence records will be posted for.
Show All Substitutes - Select this option to show all substitutes in the district (recommended).
Show Current Pay Period Records - Select to show only attendance records in the table for the current month (pay period) when working with a staff member. Please note that if the As Of Date is not in an existing pay period, the program will not be able to use this option. Pay periods are set up in District Defaults under the Action button. Most users select this option.
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Delete - Delete the selected record
School - School site number
Staff ID - Employee's identification number
Staff Name - Employee's name
Start Date - Starting date for the absence record
End Date - Ending date for the absence record
Reason - Reason the employee is absent
Dr. - Was a Dr's. excuse submitted
Days - Number of days the employee was absent
Hours - Number of hours the employee was absent
Sub Fund - Substitutes funding source
Sub SSN - Substitutes social security number
Sub ID - Substitutes staff identification number
Sub Name - Substitutes name
Code - Employee's type code for this absence
Class - Employee's class code for this absence
Date Enter - Date and Time the absence was entered
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Top
Student Name - Student's full name.
School Number - School site number.
Payroll Vendor - Payroll Company name.
Action
Action Button Permissions
- If the District Coordinator needs to control District Default settings, in User Management, the user needs RW permissions for the category of Staff. Next, in Staff, a RW Program permission is to be assigned for Post Transactions. Finally, for Set District Defaults choose Insert/Update/Delete.
- After security is set, click Action, then District Defaults to set items such as Payroll Vendor, default attendance codes, hour/week limitations, ignoring staff hour limitations and setting pay periods.
- Hrs/Week Sub Limit - Exclude any substitutes from the pick list that has worked more than the designated number of hours.
- Ignore Staff - Ignore the hour limits set in the 'Hours/Week Sub List' for the substitute(s) chosen.
- If the District Coordinator needs to delete from a closed pay period, in User Management, the user needs RW permissions for the category of Staff. Next, in Staff, a RW Program permission is to be assigned for Post Transactions. Finally, an Action permission of Delete from Closed Pay Period.
- But if the user does not have this permission and the pay period is currently still open (meaning there is no close date or future close date in District Defaults), then the user would be able to delete from a pay period.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Find - Click for a list of employees
Post Atnd - Click to enter absence information.
Sub Select - Click to sleect a substitute to display the records posted for the selected substitute. Select ALL to show all the records for all the substitutes
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
