STS Error Help

Input Record: STS Student Record (020)

Error: 101 Invalid System Indicator

Data Element:	System Indicator
Cause:	Record System Indicator not ‘STS’
Solution:	Change value to ‘STS’

Error: 102 Invalid Transaction Code

Data Element:	Transaction Code
Cause:	Transaction Code not = ‘020’ or ‘030’
Solution:	Change the value to ‘020’ for Student Record or ‘030’ for Transcript Record

Error: 103 Invalid Beginning School Session Year

Data Element:	Beginning School Session Year
Cause:	Beginning School Session Year not numeric or not valid based on the record’s School Session Year
Solution:	Change to valid numeric year

Error: 104 Sponsor Code not equal to submitting LEA

Data Element:	Sponsor Code
Cause:	Sponsor Code does not match the Sponsor Code of submitting LEA
Solution:	Enter Sponsor Code of the LEA submitting input

Error: 105 Invalid State Identification Number (nonpublic schools)

Data Element:	State Identification Number
Cause:	State Identification Number is not numeric
Solution:	Change State Identification Number to a valid numeric value

Error: 200 No Student Record for Student ID with Transcript Record

Data Element:	Transaction Code
Cause:	Student Record with Transaction Code ‘020’ not sent for matching Student ID with Transcript Record with Transaction Code ‘030’
Solution:	Send a Student Record (transaction ‘020’) for each student with Transcript Record(s) (transaction ‘030’)

Error: 201 Invalid Site Code (nonpublic)

Data Element:	Site Code
Cause:	Not a valid LDOE Site Code or site closed
Solution:	Change Site Code to a valid LDOE Site Code

Error: 202 Site Code does not match Sponsor Code (nonpublic)

Data Element:	Site Code
Cause:	1st 3 bytes of Site Code not equal to Sponsor Code
Solution:	Change 1st 3 bytes of Site Code to equal Sponsor Code

Error: 203 Invalid Student First Name (nonpublic)

Data Element:	Student First Name
Cause:	First position in Student First Name is blank
Solution:	Enter a Student First Name beginning in the first position

Error: 204 Invalid Student Last Name (nonpublic)

Data Element:	Student Last Name
Cause:	First position in Student Last Name is blank
Solution:	Enter a Student Last Name beginning in the first position

Error: 205 Invalid Birth Date (nonpublic)

Data Element:	Birth Date (input
Cause:	Invalid Student Birth Date or > Current Date
Solution:	Correct Birth Date (format must be MMDDYYYY)

Error: 206 Invalid Ethnic/Race Flag

Data Element:	Ethnicity/Race Flags
Cause:	Ethnicity/Race Flags must be set to either “Y” or “N”. At least one Ethnicity/Race Flag MUST be set to “Y”.
Solution:	Set Ethnicity/Race Flags to either “Y” or “N” (see section on data elements)

Error: 207 Invalid Sex Code

Data Element:	Sex Code
Cause:	Sex Code not = ‘M’ or ‘F’
Solution:	Set Sex Code to ‘M’ or ‘F’

Error: 208 Invalid Grade Placement Code

Data Element:	Grade Placement Code
Cause:	Grade Placement Code not = ‘6 through 12’
Solution:	Change value to ‘06 through 12’

Error: 209 Invalid Grade 9 Entry Year for grades 9-12

Data Element:	Grade 9 Entry Year
Cause:	Grade 9 Entry Year > Beginning School Session Year or < 1991
Solution:	Change the value to student's Grade 9 Entry Year

Error: 210 Invalid Graduation Date

Data Element:	Graduation Date
Cause:	Graduation Date is not blank and not within current school session, is not a valid date format (MMDDYYYY), or is more than two weeks into the future
Solution:	Change the Graduation Date to a valid date not more than two weeks into the future or leave blank for a non-graduate

Error: 211 Duplicate Student Record

Data Element:	State Identification Number
Cause:	Duplicate student records have been submitted in the same file
Solution:	Remove the duplicate student record

Error: 212 Invalid Career Option Code

Data Element:	Career Option Code
Cause:	Invalid Career Option Code entered, must be an alphanumeric three digit code
Solution:	Change the Career Option Code to a valid value

Error: 213 Site Code not equal to submitting Site

Data Element:	Site Code
Cause:	Student site number not equal to submitting site
Solution:	Correct student site number or submit from more than a single site

Error: 214 Grad Date only allowed on Grade 12 Students

Data Element:	Graduation Date
Cause:	Graduation Date submitted for student not in Grade 12
Solution:	Remove the Graduation Date

Error: 215 Grad Date not within OSFA Annual Academic Year

Data Element:	Graduation Date
Cause:	Graduation Date submitted not within the specified range must fall between 9/1 and 8/31 of current Beginning School Session Year in order to match the OSFA Annual Academic Year
Solution:	Change the Graduation Date

Error: 217 Invalid Endorsement Code

Data Element:	Academic Endorsement or Career/Tech Endorsement
Cause:	Invalid Endorsement Code entered for Academic Endorsement or Career/Tech Endorsement
Solution:	Change the Endorsement Code to a valid code if graduate or leave blank if non graduate.

Error: 218 Passed GEE Flag must be ‘Y’, ‘E’, ‘A’, or ‘G’

Data Element:	Passed GEE/ Met EOC Flag
Cause:	Passed GEE/ Met EOC Flag must be ‘Y’ (Yes), ‘E’ (Exempt), “A” (Alternate), “G” (Growth Portfolio) or blank. Flag set to either ‘Y’, ‘E’, ‘A’, ‘G’. For nonpublic graduates, this field may be blank.
Solution:	Change to ‘Y’, ‘E’, ‘A’, ‘G’ (public/charter) or leave blank (nonpublic only)
Note:	Met EOC was added to the Met GEE field to identify Met EOC Requirements in the 2013-2014 School Year.

Error: 220 Rank In Class must be <= Size Of Class

Data Element:	Local Rank In Class
Cause:	Rank In Class in greater than Size Of Class
Solution:	Change Rank In Class to a value less than or equal to the Size Of Class

Error: 221 Only send endorsements for graduates

Data Element:	Academic Endorsement or Career/Tech Endorsement
Cause:	Endorsement Code entered without a Graduation Date. May only be submitted for graduates
Solution:	Enter a Graduation Date or remove the Endorsement Code

Error: 222 Student is at another site in your LEA (nonpublic)

Data Element:	Site Code
Cause:	A record for this student exists at another site in the LEA
Solution:	Delete student record from the previous site before submitting a file for the current site or use the “Student Reassignment” function (found under Update on the STS Navigation Bar) to move the record to the new site and then resubmit the file.

Error: 223 Grad With < 24 CUs Earned

Data Element:	Graduation Date
Cause:	Graduation Date submitted for a student with fewer than 23 credit units
Solution:	The system has removed the Graduation Date from the submitted record. The transcript data does not equal the 24 credit units required for graduation. Verify the student online and give a reason for allowing the student to graduate with less than the required number of CUs and sign the electronic statement of affirmation.

Error: 224 Invalid Diploma Pathway

Data Element:	Diploma Path
Cause:	Invalid Diploma Pathway entered
Solution:	Change the Diploma Pathway Code to a valid value

Error: 225 Invalid Endorsement for Jumpstart

Data Element:	CT Diploma Endorsement
Cause:	Missing Diploma Endorsement
Solution:	Enter a Statewide Regional, Basic or Statewide Advanced Career Technical Endorsement for Tech Jumpstart Career Diploma

Error: 226 Invalid 9th grade entry year for T9

Data Element:	Ninth Grade Entry Year
Cause:	Ninth Grade Entry Year less than Beginning School Session Year for Grade T9.
Solution:	BSSY should be one year in the future when student will enter 9th grade.

Error: 227 Invalid Local Identification Number

Data Element:	Local ID
Cause:	Local ID is Null or invalid.
Solution:	Enter a Locally defined unique ID number with valid values

Error: 228 Graduates Must Declare a Diploma Path

Data Element:	Diploma Path
Cause:	A diploma path has not been selected for the student
Solution:	Enter a diploma path code

Error: 229 Invalid Career Option Code

Data Element:	Career Option Code
Cause:	Career Option code missing or does not apply to the selected diploma path
Solution:	Enter a valid career option code for the selected diploma path

Error: 230 Grade Placement is invalid for graduate (Warning Message)

Data Element:	Grade Placement Code
Cause:	A graduate must be grade 12
Solution:	Verify Grade Placement is 12 for graduate

Error: 231 Invalid Diploma Path for 9th grade in 2013 and prior

Data Element:	Diploma Path
Cause:	Students entering 9th grade in 2013 and prior, the Diploma Path must have a diploma path of either ‘C4’, ‘C5’, ‘C6’ or ’CD’.
Solution:	Verify the 9th grade entry year and change the diploma path code to either ‘C4’, ‘C5’, ‘C6’ or ’CD’.

Error: 232 Invalid Diploma Path for 9th grade in 2014 and thereafter

Data Element:	Diploma Path
Cause:	Students entering 9th grade in 2014 and thereafter, the Diploma Path must have a diploma path code of either ‘CA’,’ TU’ or ‘L1’.
Solution:	Verify the 9th grade entry year and change the diploma path code to either ‘CA’,’ TU’ or ‘L1’.

Error: 233 Diploma Path Not Declared

Data Element:	Diploma Path
Cause:	Diploma Path ‘ND’ is not accepted for students after April 1st of their 10th grade year.
Solution:	Verify Grade Placement and change the Diploma path to a valid code based on the student’s 9th grade entry year.

Error: 234 Invalid GEE/EOC and ELA Flag (Combination error)

Data Element:	Met GEE/EOC Flag and ELA Subject Areas
Cause:	The Met GEE/EOC AND ELA Subject Areas Flags have an invalid combination. (When GEE/EOC is Y the ELA Flag must be blank. When GEE is E, the ELA Subject Areas Flag must be blank. When Met GEE/EOC is A, the ELA Subject Areas Flag must be A or P. When Met GEE Flag is G, the ELA Subject Areas Flag must be G or P.)
Solution:	Change the Met GEE/EOC Flag to ‘Y’ or ‘E’ or change ELA Subject Areas code.

Error: 235 Invalid GEE/EOC and MATH Flag (Combination Error)

Data Element:	Met GEE/EOC Flag and MATH Subject Areas
Cause:	The Met GEE/EOC and MATH Flags have an invalid combination. (When the Met GEE/EOC is Y, the MATH Subject Area Flag must be blank. When Met GEE/EOC is E, the MATH Subject Area Flag must be blank. When the Met GEE/EOC Flag is A, the MATH Subject Areas Flag must be A or P. When Met GEE/EOC Flag is G the MATH Subject Areas Flag must be G or P.)
Solution:	Change Met GEE/EOC Flag to ‘G’ or ‘P’ or change MATH Subject Areas code.

Error: 236 Invalid Met GEE/EOC Flag and SCIENCE Flag (Combination Error)

Data Element:	Met GEE/EOC and SCIENCE Subject Areas
Cause:	The Met GEE/EOC and the SCIENCE Subject Area Flag have an invalid combination. ( If the Met GEE/EOC is Y or E the SCIENCE Subject Area Flag must be blank; If the Met GEE/EOC is A, the SCIENCE Subject Area Flag must be A or P; If the Met GEE/EOC Flag is ‘G’, the SCIENCE Subject Area Flag must be blank.)
Solution:	Change GEE Flag to ‘A’ or ‘P’ or change or remove the value in Science Subject Areas

Error: 237 Invalid Met GEE/EOC Flag and SOCIAL STUDIES Flag (Combination Error)

Data Element:	The Met GEE/EOC have an invalid combination for the SOC STUD Subject Area Flag. (If the Met GEE/ EOC flag is ‘Y’ or ‘E’, the SOC STU Flag must be blank. If Met EOC/GEE is ‘A’, the SOC STUD Flag must be ‘A’ or ‘P’. If the Met EOC/GEE flag is G’, the SOC STUD Flag must be blank.)
Cause:	The Met GEE/EOC and the SOC STUD Subject Area Flag have an invalid GEE/EOC flag is ‘G’, the SOC STUD Flag must be blank.)
Solution:	Change MET GEE/EOC Flag to ‘A’ or ‘P’ or change or remove the value in the SOC STUD Subject Areas.

Error: 238 Invalid Met GEE/EOC Flag and EOC Subject Areas (Combination Error)

Data Element:	EOC Subject Areas (ELA, MATH, SCIENCE or SOC STUD)
Cause:	The Met GEE/EOC Flag “Should Not” be ‘Y’ when all Subject Areas are ‘P’.
Solution:	Change Met GEE/EOC to ‘A’ or ‘G’ or remove the value from the EOC Subject Areas (ELA, MATH, SCIENCE or SOC STUD).

Error: 239 Science and Social Studies Flag is required

Data Element:	EOC Subject Areas (SCIENCE and SOC STUD)
Cause:	SICENCE and SOC STUD Subject Areas are required when the Met EOC/GEE Flag is ‘A’ either SCIENCE Flag or the SOCSTUD flag must be entered.
Solution:	Enter a valid value in either Science Subject area or Socials Studies Subject Area.

Error: 240 Subject Areas should be blank when the Met GEE/EOC Flag is ‘Y’, ‘E’ or BLANK

Data Element:	Met GEE/EOC Flag and EOC Subject Areas
Cause:	All EOC Subject Areas should be blank when Met EOC/GEE Assessment Requirements flag is Y, E, or blank.
Solution:	Change Met GEE/EOC to ‘A’ or ‘G’ or remove the data from all EOC Subject Areas.

Error: 241 Invalid FAFSA Application Flag

Data Element:	FAFSA Application Flag
Cause:	FAFSA Application Flag must be a number between 1 and 4.
Solution:

Error: 242 FAFSA Application Flag Required for Graduate

Data Element:	FAFSA Application Flag
Cause:	FAFSA Application Flag is blank for student with Graduation Date.
Solution:	Enter a valid FAFSA Application Flag (1-4) or remove Graduation Date

Error: 243 Invalid 9th grade entry year for grades 6 - 8

Data Element:	Ninth Grade Entry Year
Cause:	Ninth Grade Entry Year should be blank for Grades 6 - 8.
Solution:	Remove the values from the Ninth Grade Entry Year.

Validations on Student Demographics The Errors beginning with “U” are validations of the student’s demographics against what was submitted to the Unique ID System (EScholar). Items checked are: the first letter of the first name, first 3 letters of the last name, day of birth, local ID, gender, and ethnicity/Race. These items must match what is in EScholar. If any of these items are incorrect in EScholar they must first be corrected in EScholar before the student can be entered into STS.

xxxxxx

Data Element:	State Identification Number
Cause:	Unique ID is less than 10 digits or is not numeric
Solution:	Change Unique ID to a valid numeric value

Error: U02 Unique ID does not exist

Data Element:	State Identification Number
Cause:	Validation with the Unique ID system did not find a match for the Unique ID entered for this site code.
Solution:	Update Master record in Unique ID System or enter a valid Unique ID for this site code.

Error: U03 Student’s first name not matched

Data Element:	First Name
Cause:	Validation with the Unique ID system does not find the First letter of the student’s first name in the Unique ID system for this Unique ID.
Solution:	Update Master record in the Unique ID system or enter a valid First Letter of the student’s first name for this Unique ID.

Error: U04 Student’s last name not matched

Data Element:	Last name
Cause:	Validation with the Unique ID system does not find first three letters of the student’s last name in the Unique ID system for this Unique ID.
Solution:	Update Master record in the Unique ID system or enter a valid first three letters of the student’s last name for this Unique ID.

Error: U05 Student's Local ID not matched

Data Element:	Local ID
Cause:	Local ID submitted does not match the student's Local ID in the Louisiana Secure ID system.
Solution:	Update Master record in the Unique ID system or enter a valid Local ID for this Unique ID.

Error: U06 Student's Day of birth not matched

Data Element:	Day of Birth
Cause:	Day of birth submitted does not match the student's Day of Birth in the Louisiana Secure ID System.
Solution:	Verify the Day of Birth provided is numeric between 01 and 31 and is a valid day for the specific month; i.e for February 01-29 and in the format DD.

Error: U07 Student's Ethnicity not matched

Data Element:	Ethnicity
Cause:	Ethnicity and Race submitted does not match the student's Ethnicity and Race in the Unique ID system.
Solution:	Update Master record in the Unique ID system or enter a valid Race and Ethnicity code for this Unique ID.

Error: U08 Student’s gender not matched

Data Element:	SexCd
Cause:	The SexCd for this student does not match the SexCd that was submitted to the Unique ID System(EScholar).
Solution:	Update the student’s SexCd in the Unique ID system or change the SexCd being submitted to STS to match what was submitted to the Unique ID System.

BATCH INPUT EDITS (ERROR MESSAGES)

Input Record: STS Student Transcript Record (030)

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx

xxxxxx

Data Element:	xxxxxx
Cause:	xxxxxx
Solution:	xxxxxx