STS Error Help

Input Record: STS Student Record (020)

Error: 101 Invalid System Indicator

Data Element:	System Indicator
Cause:	Record System Indicator not ‘STS’
Solution:	Change value to ‘STS’

Error: 102 Invalid Transaction Code

Data Element:	Transaction Code
Cause:	Transaction Code not = ‘020’ or ‘030’
Solution:	Change the value to ‘020’ for Student Record or ‘030’ for Transcript Record

Error: 103 Invalid Beginning School Session Year

Data Element:	Beginning School Session Year
Cause:	Beginning School Session Year not numeric or not valid based on the record’s School Session Year
Solution:	Change to valid numeric year

Error: 104 Sponsor Code not equal to submitting LEA

Data Element:	Sponsor Code
Cause:	Sponsor Code does not match the Sponsor Code of submitting LEA
Solution:	Enter Sponsor Code of the LEA submitting input

Error: 105 Invalid State Identification Number (nonpublic schools)

Data Element:	State Identification Number
Cause:	State Identification Number is not numeric
Solution:	Change State Identification Number to a valid numeric value

Error: 200 No Student Record for Student ID with Transcript Record

Data Element:	Transaction Code
Cause:	Student Record with Transaction Code ‘020’ not sent for matching Student ID with Transcript Record with Transaction Code ‘030’
Solution:	Send a Student Record (transaction ‘020’) for each student with Transcript Record(s) (transaction ‘030’)

Error: 201 Invalid Site Code (nonpublic)

Data Element:	Site Code
Cause:	Not a valid LDOE Site Code or site closed
Solution:	Change Site Code to a valid LDOE Site Code

Error: 202 Site Code does not match Sponsor Code (nonpublic)

Data Element:	Site Code
Cause:	1st 3 bytes of Site Code not equal to Sponsor Code
Solution:	Change 1st 3 bytes of Site Code to equal Sponsor Code

Error: 203 Invalid Student First Name (nonpublic)

Data Element:	Student First Name
Cause:	First position in Student First Name is blank
Solution:	Enter a Student First Name beginning in the first position

Error: 204 Invalid Student Last Name (nonpublic)

Data Element:	Student Last Name
Cause:	First position in Student Last Name is blank
Solution:	Enter a Student Last Name beginning in the first position

Error: 205 Invalid Birth Date (nonpublic)

Data Element:	Birth Date (input
Cause:	Invalid Student Birth Date or > Current Date
Solution:	Correct Birth Date (format must be MMDDYYYY)

Error: 206 Invalid Ethnic/Race Flag

Data Element:	Ethnicity/Race Flags
Cause:	Ethnicity/Race Flags must be set to either “Y” or “N”. At least one Ethnicity/Race Flag MUST be set to “Y”.
Solution:	Set Ethnicity/Race Flags to either “Y” or “N” (see section on data elements)

Error: 207 Invalid Sex Code

Data Element:	Sex Code
Cause:	Sex Code not = ‘M’ or ‘F’
Solution:	Set Sex Code to ‘M’ or ‘F’

Error: 208 Invalid Grade Placement Code

Data Element:	Grade Placement Code
Cause:	Grade Placement Code not = ‘6 through 12’
Solution:	Change value to ‘06 through 12’

Error: 209 Invalid Grade 9 Entry Year for grades 9-12

Data Element:	Grade 9 Entry Year
Cause:	Grade 9 Entry Year > Beginning School Session Year or < 1991
Solution:	Change the value to student's Grade 9 Entry Year

Error: 210 Invalid Graduation Date

Data Element:	Graduation Date
Cause:	Graduation Date is not blank and not within current school session, is not a valid date format (MMDDYYYY), or is more than two weeks into the future
Solution:	Change the Graduation Date to a valid date not more than two weeks into the future or leave blank for a non-graduate

Error: 211 Duplicate Student Record

Data Element:	State Identification Number
Cause:	Duplicate student records have been submitted in the same file
Solution:	Remove the duplicate student record

Error: 212 Invalid Career Option Code

Data Element:	Career Option Code
Cause:	Invalid Career Option Code entered, must be an alphanumeric three digit code
Solution:	Change the Career Option Code to a valid value

Error: 213 Site Code not equal to submitting Site

Data Element:	Site Code
Cause:	Student site number not equal to submitting site
Solution:	Correct student site number or submit from more than a single site

Error: 214 Grad Date only allowed on Grade 12 Students

Data Element:	Graduation Date
Cause:	Graduation Date submitted for student not in Grade 12
Solution:	Remove the Graduation Date

Error: 215 Grad Date not within OSFA Annual Academic Year

Data Element:	Graduation Date
Cause:	Graduation Date submitted not within the specified range must fall between 9/1 and 8/31 of current Beginning School Session Year in order to match the OSFA Annual Academic Year
Solution:	Change the Graduation Date

Error: 217 Invalid Endorsement Code

Data Element:	Academic Endorsement or Career/Tech Endorsement
Cause:	Invalid Endorsement Code entered for Academic Endorsement or Career/Tech Endorsement
Solution:	Change the Endorsement Code to a valid code if graduate or leave blank if non graduate.

Error: 218 Passed GEE Flag must be ‘Y’, ‘E’, ‘A’, or ‘G’

Data Element:	Passed GEE/ Met EOC Flag
Cause:	Passed GEE/ Met EOC Flag must be ‘Y’ (Yes), ‘E’ (Exempt), “A” (Alternate), “G” (Growth Portfolio) or blank. Flag set to either ‘Y’, ‘E’, ‘A’, ‘G’. For nonpublic graduates, this field may be blank.
Solution:	Change to ‘Y’, ‘E’, ‘A’, ‘G’ (public/charter) or leave blank (nonpublic only)
Note:	Met EOC was added to the Met GEE field to identify Met EOC Requirements in the 2013-2014 School Year.

Error: 220 Rank In Class must be <= Size Of Class

Data Element:	Local Rank In Class
Cause:	Rank In Class in greater than Size Of Class
Solution:	Change Rank In Class to a value less than or equal to the Size Of Class

Error: 221 Only send endorsements for graduates

Data Element:	Academic Endorsement or Career/Tech Endorsement
Cause:	Endorsement Code entered without a Graduation Date. May only be submitted for graduates
Solution:	Enter a Graduation Date or remove the Endorsement Code

Error: 222 Student is at another site in your LEA (nonpublic)

Data Element:	Site Code
Cause:	A record for this student exists at another site in the LEA
Solution:	Delete student record from the previous site before submitting a file for the current site or use the “Student Reassignment” function (found under Update on the STSNavigation Bar) to move the record to the new site and then resubmit the file

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