Staff Message - Text To Voice

How-to

1. Log in to your district’s WebPams page
2. On the left, click on "Communication"
3. Under the heading "List", click on "Event Message Creation"
4. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
   • "Select Staff Type" will list all object function codes. Select the object function codes of the staff members to call. Leave blank to call all staff members regardless of object function code
   • "Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above
5. Click "Next" to move to the next step in the create message process
6. Select the date and time to schedule the event call. If no date or time is selected, the message will go out in the next call interval
7. Click "Next" to move to the next step in the create message process
8. Select "Text-To-Speech Message" type and click "Next"
9. Click on the drop down arrow to the right of "Select Message" to select a previously created message from the list or create a new message by selecting "New"
   • If a previously created message was select, review the message, make any changes as needed, and then click "Next"
   • If "New" was selected:
     1. Select the arena
     2. "Code" is an automatically generated value
     3. Type an event description
     4. Click "OK"
     5. Type the message. Be sure to limit your message to 800 characters then click "Next"

• To listen to the message, click preview and enter a ten digit phone number that is a direct line without going through the switchboard. • Click send. A ‘message being processed’ window will appear. After answering the preview call and reviewing the message, click Send if the message is acceptable or click Previous if you need to make a correction. • Click send. You will receive a summary of the number of messages with the message text. If you are satisfied with the information, click yes to proceed with the message creation; otherwise, click no and return to the message selection/creation window • A list of staff members that are scheduled to receive the message will be displayed on the screen. You may print this report at this time