Staff Message - SMS Text Messaging

Video How-to

Creating a Staff Text video

How-to

1. Log into the WebPams page.
2. To place an Emergency Text, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
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3. Otherwise, on the left, click on Communication.
4. Under the heading Entry, click on Staff Event Messages.

Setup Box Step 1

1. Select the desired Year.
2. District and School should be defaulted based on security. If security permits, click in the School field to select the desired school.
3. Select Staff Type will list all object function codes. Select the object function codes of the staff members to text. Leave blank to text all staff members regardless of object function code.
4. Select Staff Group will allow you to choose a group of staff previously set up in Human Resources using the call group loader.
5. Select Phone Type will allow you to choose a type of phone to which messages are to be sent.
6. Home Site Only allows you to only text the home site phone number.
7. Select Individual Staff will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to text. Leave blank to text all staff members based on the criteria of the options selected above.
8. Click Next to move to the next step in the create message process.

Setup Box Step 2

1. Select the date and time to schedule the event text. If no date or time is selected, the message will go out in the next text interval.
2. Click Next to move to the next step in the create message process.
3. Select SMS Text Message click Next.
4. Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160).
5. Click Send.
6. To preview the message, click Preview and enter a ten digit phone number that is a direct line to the preview of the message.
7. Click Send. A Message Being Processed window will appear. After answering the preview text and reviewing the message, click Send if the message is acceptable or click Previous if a correction needs to be made.

Results

1. After clicking Send. A summary of the number of messages with the message text will appear. If satisfied with the information, click Yes to proceed with the message creation; otherwise, click No and return to the message selection/creation window.
2. A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired.

Return to Staff Event Messages Main Page

Return to Communication Main Page