Staff Message - Record Voice

Video How-to

Staff Event Messages - Record Voice video

How-to

1. It is a good idea to compose a script of what is to be recorded before starting this task.
2. Log into the WebPams page
3. To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
4. Otherwise, on the left, click on "Communication"
5. Under the heading "Entry", click on "Staff Event Messages"
6. On the setup box
   • Select the desired "Year"
   • "District" and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
   • "Select Staff Type" will list all object function codes. Select the object function codes of the staff members to call. Leave blank to call all staff members regardless of object function code
   • "Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the call group loader.
   • "Home Site Only" allows you to only call the home site phone number.
   • "Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above
7. Click "Next" to move to the next step in the create message process
8. Select the date and time to schedule the event call. If no date or time is selected, the message will go out in the next call interval
9. Click "Next" to move to the next step in the create message process
10. Select "Record Voice Message" and click "Next"
11. The "New Voice Message" window will display. Follow the six steps on the screen. Click in the ID field to enter the generated ID given by the automated instructions
12. Click "OK". A summary of the number of messages that will be sent will appear. If satisfied with the information, click "Yes" to proceed
13. A list of faculty that is scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired

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