School Absences Grid
This program will provide a table of absence counts for each of the available absence reasons. The count cells can be click to display the detailed list of students that have absences for the reason cell selected.
Menu Location
On the left navigation panel, select Attendance > Count > School Absences Grid.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Skip Code - Choose absence code from list by clicking on the box.
Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
Order To List - Allows for the list to be sorted in the desired way upon clicking on School or Homeroom.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
School Name - Name of School
Sch - School site number
Total - Total number of absences from all columns
Columns 01, 02, ... , 61 - Numeric values associated with absence reasons. There is a Print Legend button at the bottom of the display that will give the corresponding descriptions of the numeric codes.
NOTE--If you click on a count cell in the display a new popup will appear with the detail of each student's absences. This popup will have a Print and Help button that works in the same way as all other print and help buttons.
To find definitions of commonly used columns, follow this link: Common Column Headers.
Bottom
Setup - This allows you to change the values on the setup box without exiting the program.
Print - This will allow the user to print the report.
Help - This button links to the JCampus video and written instructions.
Print Legend - Prints the corresponding alpha absence codes and the descriptions of the numeric codes.
NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.
