Student Master

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This will provide information about student's demographics, enrollment and vocational.


There are numerous securities that can be assigned in User Management that gives the user the ability to perform tasks.

One example is:

Student name.PNG

If you have the security Insert/Update then the user can edit the student name in Student Master. If the user only has Insert, then they can not edit the student name once it has been saved.


Menu Location

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Main

NOTE - All fields in red are required and must be completed in order to save the record.

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Name - Fill in all relevant fields.

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Guardian - Fill in all relevant fields.

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Father and Mother - Fill in all relevant fields. Both of these screens for father and mother have the same information to fill in.

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Emergency - Fill in all relevant fields.

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Resides With - Fill in all relevant fields.

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Homeroom - Select the student's homeroom teacher from the pick list.

Counselor - Select the student's counselor from the pick list.

Advisor - Select the student's advisor from the pick list.

Special Codes - Fill in all relevant fields.

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School Clubs - Select the school club's the student is involved in from the pick list.

Alert Codes - Select all of the student's alert codes from the pick list.

Fees - If a student has any fees. it will show the total amount.

SIDNO - The student's local identification number.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Birth Date - Select the student's date of birth.

Locker - Input the student's locker number and locker combination.

Transportation - Fill in all relevant fields.

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Health Card - Fill in the student's card number, card date and validator. By entering information to the Health Card area of Student Master, you can see the data in the Alpha/Recruiter List.

SASID - The student's state identification number.

Testing ID - Fill in the student's testing ID number.

Change Data - This will show the staff members name, along with the date and time when any Student Master information changes made to it, such as add/edit/adjust.

Old SSN -

Old SSN Date -

Current Zone - This is the student's current school zone.

Entry Date - Fill in all relevant fields.

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Leave Date - Fill in all relevant fields.

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Country Entry - Fill in all relevant fields.

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SBLC Code - Select and SBLC code to either retained or promoted. If neither is selected then the student will pass.

School - This will show the school ID where the student is enrolled.

District - This will the district where the student is enrolled.

Year - This will show the school year, i.e. 1819.

Next Zone - This will show where the student will go to school in the next school year.

Comments - Type in any additional information/comment about the student.


Bottom

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Student Master - Addresses
Student Master - Sports
Student Master - Programs
Student Master - IGP

Student Master - SOD Student Master - Permissions Student Master - Log Student Master - Enroll History Student Master - 504 Student Master - Out of Zone

Entry

If a student has been marked absent from school, the student`s name will appear in a light red color on the top left of the page.

Student Master: Entry Tasks
Address Validation System (AVS)
Enter 504 Data
Enter Alert Codes (Without Fast Loader)
Enter Cohort Year
Enter Country Information (LEP, ESL)
Enter Health Card
Enter State Assigned ID
Enter IGP information
Enter Log Information
Enter Program Codes (Without Fast Loader)
Enter Out Of Zone (OOZ) information
Enter Special Codes (Without Fast Loader)
Enter Student Password/Login
Enroll History
Exit a Student
Find a Student with the Find Button
Find a Student with the Search Bar
Security Permissions for Student Master
Select SBLC Codes
Using the iGear
Student Master: "Action" Tasks
Using the iGear
Print Student Demographic Sheet
Enroll a Student (Basics)
Enroll a Student Using Re-Enroll
Print Entry/Leave Packet
Enrollment Status Form for Individual Student
MFP Audit
SPC Login Information
Same Address Lookup
Fees Management
Personal Needs Profile
Doc Archive
Letter System
Accident Referral Letter
Print IGP Form
Print LEP Form

Lists

This video will show you how to use the List feature in most of the programs below. The Alpha Recruit List is being used as an example in this video.

Using a List Program video

504 Student List
911 Address List
Alert/Alarm Code List
Alpha/Recruiter List
Audit 911 Address List
Birthday List
CAP Program Report
CAP SPED Service Tracking Report
Census Report
Classroom Log 1 Week
CN Lunch Letters
Cohort Enrollment List
Cohort Trailing Report
Community Service Hours Report
Cumulative Card Label
Custody Request List
Day Care List
Do Not Call List
DSC Report
English Proficiency List
Enrollment Audit
Enrollment Status Form
Fee List
Fee Transaction Report
Feeder Report
First Period Student Report
Gain Loss Report
Homeless Student List
Homeroom Log 1 Week
Homeroom Log 7 Week
Homeroom Roster List
Homeroom Teacher Affidavit
Homeroom Teacher Affidavit w/Signatures
IBC List
ISteep Report
Leave Report List
Log Report
Lunch Address Audit List
Mail/Folder Labels 8160
Magellan Report
Mass Print Court Report List
Mass Print Student IGP
Military Sibling List
Minimum Enrollment List
Missing Contact List
NAEP List
Native American List
Old SSN Report
Out Of District Gains List
Out Of Zone List
Permission List
Phone Contact List
Personal Needs Profile List
Pressure Sealed Short Form List
Print Student Diploma
Print Student Military Information
Prospective Graduation List
P3 Report
Records Request Date Audit
Religion Institution List
Retained/Promoted List
Roster List
Scholarship Amounts Earned
SIS School List
SPC Permission Audit List
SPC Student Log In Report
Special Code List
Special Code Prior Year Report
Special Education List Report
State Auditor's Report
Student Academic Report
Student Advisor Roster
Student Alternate Locator
Student Classes by Bell
Student Custody List
Student End of Year/Current Year Missing Report
Student Enrollment Tracking: 2 Year
Student Feeder Trends
Student LA 4 List
Student Locator
Student Next School List
Student Permission List
Student Program List
Student Rewards Review
Student Search
Student Street List
Testing List
Township/Range Report
Vehicle List

Loaders

This video will show you how to use the Loader feature in most of the programs below. The Counselor Loader is being used as an example in this video.

Use Loader Programs video

Activity Attendance
Address Editor
Advisor Loader
Alert Code Loader
Bell Schedule Loader
Bus Loader
Career Loader
Change Homeroom Teachers
Club Code Fast Loader
Club Code Loader
Cohort Year Fast Loader
Cohort Year Import
Counselor Loader
Custody Code Loader
Custom Permission Loader
Diploma Endorsement Fast Loader
Direct Cert Import
Fees Auto Loader
Fee Payment Loader
Homeroom/Advisor/Counselor Auto Loader
Homeroom Loader
IBC Loader
Import IBC
InterfaceID Loader
Leave Code Fast Loader
LEP Language Fast Loader
Locker Loader
Lunch Code Loader
Next School Loader
Online Registration System Editor
Out of Zone Loader
Picture Master
Program Update Loader
SIS School Loader
SBLC Code Loader
Special Code Loader
Sport Code Fast Loader
State ID Loader
Student Address Bus Loader
Student Email Import
Student Demographic Fast Loader
Student Log Loader
Student Permissions Loader
Transfer From Loader
Transportation Code Loader
Transportation Fast Loader
Vocational Concentration/Cluster Loader

Count

Cohort Diploma Path By Race
Doc Archive Count
Drop Out Rate
Edgear Demographic At Risk Membership
Enrollment Records Count
Ethnic Gender Breakdown
Gain/Loss Report MS
Grade vs Age Count
Homeroom Count by Grade
Homeroom Gender/Ethnic List
Homeroom Teacher by Grade
Households Per School
IBC Credentials By Grade
Leave Drop Exit Codes Report
MFP/Ethnic-Gender/Lunch
Persistent Enrollment
Previous vs Current Year Enrollment Counts
Out of Zone Count
Parent Contact Count
Retained Count By Ethnic and Gender
SBLC Code By Site
Special Ed Transportation Count
Student Average Length of Stay

Interfaces

Aspire Interface
ConcourseLib Interface
Demographic/Homeroom Export
DRC E-Direct Export
Eagle Upload
ELPT Interface
Export to Edusoft
Export Pictures
LaGear Up
LimeLight Export
Military Access File
National Longitudinal Study
Oregon Export (Dibels)
Photo File Creator
Taylor Awards
TS Gold
TSDL/CVR
US ED OCR Report
VersaTrans Export
Wel-Pro Fitness Export

Letters

Letter Log Report
Letter Maintenance
Letter Printing System

Resources

Student Master - Attendance Guide.pdf: Guide for new users on student master and attendance procedures.
JCampus Code Book: Commonly used codes in Student Master, Attendance, and Discipline.
Edgear District Listing for Reenroll: Simple listing of districts to pick from when performing a reenroll.



JCampus Main Page

Retrieved from EDgear Wiki