Student Schedule Maintenance

Video How-to

Student Schedule Maintenance video

How to

Use the following steps to edit a student's schedule.

1. Login to WebPams.
2. Select Scheduling from the list of program areas on the left of the screen.
3. Select Student Schedule Maintenance under the Entry section.

Setup Box options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
3. Student Order - Select order option of "Grade" or "Grade and Name". The order option only effects the next and previous button. It does not effect the Find button.
4. Select Active Only by clicking the square to the right of Active Only to include only active students as of the date.
5. Select the As-of-Date. The date will default to the current date.
6. For Copy GP1 Changes to GP2 on Full Credit Courses select YES. This will allow the course to be copied to both semesters. If NO is selected, the user must click under each semester to assign a course.
7. For Show Only Grades in Master Schedule Equal to Student's Grade the response is dependent on the student's grade:
   • For High School, the response must be NO.
   • For Elementary and Middle School, the response must be YES.
8. For Show Only Semesters in Master Schedule Equal to Semester Clicked the recommended response is NO.
9. For Print Comments on Single Student Printed Schedules select YES if comments are to be written for students.
10. Click OK to move to the next screen.

Buttons at the bottom of the window

Prev--navigates to the previous student

Next--navigates to the next student

MSched--displays the master schedule selection screen

Print Current Schedule--prints the student's current schedule

Setup--displays the setup box

Find--displays a list of students for selection

Tabs at the bottom of the schedule window

Current Schedule

Original Schedule

Schedule History

Unscheduled Requests

Video How-to

Schedule History Tab video

Purpose of Schedule History Tab

1. This tab will allow you to edit the start dates and end dates for any class. Start date is an important factor for the schedule records reported to the state during the LEADS data submission processing period.
2. Use the horizontal scroll bar at the bottom of a semester list of classes.
3. The SDate and EDate fields are found to the right of the DOW column.
4. Change any existing SDate for classes that began before October 1st to the correct start date. Click in the date field and select the correct date.
5. If dates exist in additional semesters they need to be edited as well.

To add a course to a student's schedule continue with the next set of steps:

1. The Schedule window will default to the schedule of the first student alphabetically.
2. Click the Find button at the bottom of the screen to find the student whose schedule needs to be edited.
3. The schedule window will default to the Current Schedule tab. Make changes using this set of schedule data.
4. To add a course, click under the header (SEMESTER) and the Master Schedule will appear on the screen.
5. To move quickly to the new course sort the Master Schedule based on either the course name, teacher name or period by clicking the column header.
6. Click on the new course and the information will be entered into the semester(s) based on setup options.
7. Continue adding new courses to the student's schedule as needed.

To delete a student's schedule one course at a time continue with the next set of steps:

1. Click the section number in the appropriate semester.
2. A delete confirmation will appear on the screen.
3. Respond Yes to delete or No to cancel the delete request.
4. Repeat for each semester and for additional courses.

To delete the entire schedule continue with the next set of steps:

1. Select the Action button at the top right
2. Select Delete Schedule
3. Click Yes to delete all courses on the student's schedule.

To return to the original schedule continue with the next set of steps:

1. The original schedule can be recalled only if you have not 'left' this particular student's schedule screen.
2. Click the Original Schedule tab at the bottom of the window to recall the schedule.
3. The student's original schedule will appear on the screen.
4. Print the original schedule for the student to use when correcting the current schedule.
5. After deleting all schedule records either one at a time or the whole schedule, enter the new schedule on the current schedule screen.
6. You will need to re-enter each course from the original schedule screen on the current schedule screen. Use the add a course steps above.

To view/add/delete unscheduled requests continue with the next set of steps:

1. Click the Unscheduled Requests tab at the bottom of the window.
2. Any unscheduled requests will be displayed on the right side of the window. The left side of the window will display the courses available based on the Master Schedule Editor.
3. To add more requests, click the check box to the left of the course(s) then click add request tab. To remove check marks, click the unsel button.
4. To delete an unscheduled request, click the box to the left of the requests; a delete confirmation will appear on the screen.

Printing

1. Click the Print Current Schedule button.
2. If the setup box has the print comments option set to Yes, a popup for this student's message will appear. #Type the message and click continue.
3. A print preview will appear.
4. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle.
5. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.