Post Checkout

From EDgearWiki
Jump to navigationJump to search

Video How-to

Posting a Checkout video


How-to for Teachers

  1. On the bottom left of the screen verify the Year
  2. Select the Course.
  3. Select the Grading Period.
  4. Click the Attendance icon at the top of the screen.
  5. The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
  6. Locate the Out column
  7. Scroll through the list of students to find the student that needs to check out and click in the cell to the right of the student’s name in the Out column.
  8. A list of attendance reasons will appear. NOTE at the bottom of the list of checkout reasons, the students attendance summary will be displayed. Select the appropriate reason for the checkout at this time if the student has a health condition a notice will populate to be printed.
  9. If the student has a health code or an alert code/comments, then the demographic page will appear to notify you.
    • If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation
    • To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.
      1. MI = Mild
      2. MO = Moderate
      3. SE = Severe
    • Select the appropriate severity of the medical reason for the student’s checkout.
  10. The time of the check out will default to the current time. If you need to edit the time refer to the Edit Attendance instructions.

How-to for Administrators, Counselors and other Staff

  1. On the left navigation panel, click on Attendance.
  2. Under Entry, select Post Attendance.
  3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
  4. The next items are not found on the standard setup options document.
    • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
      • Select the appropriate code as a default code.
    • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
    • Check Show Keyboard to be able to see the alpha keys in addition to the search box.
    • Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
    • Verify the number of minutes for Lunch and for Non-Instr Minutes.
    • Click OK.
  5. To get a list of students:
    • Click on the Student button at the bottom of the screen to get a complete list of the schools students.
    • Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
    • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
    • Click on the Bus button and a popup box will appear. Then select the a bus for a list of students.
    • Click on the Sport/Club button for a list of clubs and a list of sports in which the students are active in.
    • Click on the Special Code button and a popup box will appear. Then select the code for a list of students.
    • Click on the Setup button to display the original setup box with the previously selected settings displayed.
    • Click on the Mass button and a popup box will appear. Select the students on the screen to post mass attendance.
    • Click on the Help button to locate JCampus documentation which includes written instructions and/or videos.
  6. In the Post Attendance screen, locate the Out column.
  7. Find the student that needs to check out and click in the cell to the right of the student’s name in the Out column.
  8. A list of attendance reasons will appear. Select the appropriate reason for the checkout.
  9. If the student has a health code or an alert code/comments, then the demographic page will appear to notify you.
    • If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation.
    • To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.
      1. MI = Mild
      2. MO = Moderate
      3. SE = Severe
    • Select the appropriate severity of the medical reason for the student’s checkout.


Post Attendance Main Page

Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki