Advisor Loader

This document will provide instructions using the Advisor Loader. Students can be fast loaded by selecting all students that are being assigned the same Advisor and then by selecting the student or the students that need to be assigned individually for special cases.

Menu Location

On the left navigation panel, select Student Master > Loaders > Advisor Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click

in the field to the right of Ethnic to select the desired ethnic(s) to be included.

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

The next items are not found on the standard setup options document.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

All Employees--This button defaults to empty, which will only show the teachers. Place a check in the box to select all certified personnel in the school.

OK - Click here to continue

Main

Left Side

Student Name - Student's full name

SIDNO - Student's identification number

Grade - Student's grade of enrollment

Ethnic - Student's race/ethnicity

Gender - Student's gender

Advisor - Name of current student's advisor

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

Sch - Site code of the school in which the student is enrolled

Right Side

Teacher's Name - Teacher's full name

Teacher ID - Teacher's identification number

Ethnic - Teacher's race/ethnicity

Gender - Teacher's gender

Sch - Site code of the school in which the employee works

Count - Assigned active student count

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Setup--This allows you to change the values on the setup box without exiting the program.

Print--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.

Help--This button links to the JCampus video and written instructions.

Print Options

To find the print instructions, follow this link: Standard Print Options.

Last Updated: 2015.10.05 (rd)