Alpha/Recruiter List
Video How-to
Menu Location
On the left navigation panel, select Student Master > Lists > Alpha/Recruiter List.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
schools in your district.
Exclude Special Codes - Click in the field to the right of Exclude Special Codes to select the desired special code(s) to exclude. If the user chooses to exclude students with a special code, it should remove him, regardless of any other special code listed.
- Exclude Program Codes: Leave blank if all program codes are to be excluded into the report. Otherwise click in the field to the right of Exclude Program Codes to select the desired program code(s) to exclude.
- Military--Select (a) All Students, (b) Students of Non-Military Parents, or (c) Students of Military Parents. This is marked in the parent portion of Student Master.
- By checking Skip Opt Out Stus, student's who have asked not to be placed on public lists will not be placed on the list that is created. This option can be found in Student Master on the Permissions tab.
- For security purposes, the social security number will not be displayed on the Alpha/Recruiter List. To have the social security number appear on the list, check the box Show SSN on report
- Enter the desired name of the report in Report Title to have that name printed at the top of the list.
- Click in the Columns field to select the desired columns to appear in the report. There is a select/unselect all check box a the top of the check box column for easier selection.
- Check Show Parent`s Security Number (PSN) to display the Guardian, Father, and Mother`s PSN in the report.
Click OK To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - The user may change the settings previously selected for running the program.
Print - To find the print instructions, follow this link: Standard Print Options.
Help - Takes you to the Help website for written instructions and instructional videos
By highlighting rows within the list and then by clicking print, the rows highlighted will be the only rows printed. To undo a highlight, press and hold down the Control key while clicking back on the highlighted area/row.
Click + Drag - Selects adjacent rows to be printed.
Control + Click - Selects individual rows to be printed.
Communicate Button
The Communicate button will allow a user to email or call selected students. There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator. To set up the security, you need a category of Telephony and a program of Communicate Button.
All students on the list will be called. If you want to call selected students, highlight the student(s) that you want to call. Then choose Call, and you will be transferred to the Student Event message set up box. The chosen students will already be listed in the Select Individual Students area. Follow the instructions for Student Event Messages.
All students on the list will be emailed. If you want to email selected students, highlight the student(s) that you want to email. Then choose Email. Enter the Subject and message to your email. You can change your font type, font size, font color, etc. Choose to send to student only or Parent/Guardian and then click Send or Cancel.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
