Add Or Delete A Course

Video How-to

Transcript - Add or Delete a Course video

How to create a new transcript record for courses found in the Course Catalog

1. Click the Find button at the bottom of the screen and select the student name whose transcript needs to be edited.
2. Use the top blank line to enter the new record.
3. To use the Course Catalog do a single left mouse click in the course name field and a course list will appear.
4. Use the Search field to scroll quickly through the list of courses; or, use the vertical scroll bar at the right of the popup to scroll to the desired course.
5. After selecting the course from the list, it will appear in the top line of the transcript display along with the Group Number and the State Code.
6. If your transcript uses numeric grades enter the numeric value in the S1n field. The alpha grade will automatically appear based on the grading scale for your school/district.
7. If your transcript uses alpha grades skip the S1n field and enter the S1a for (alpha). There is no need to enter a numeric grade.
8. Click in the Year field and select the year earned using the spring date; i.e., a grade earned in session 1213 would have year 13.
9. Repeat the process for S2n and F1n as needed.
10. Click the S cell (save cell) at the far right of the top line. If you selected a course from the courses file, click the Save button on the next window. If you did not select the course from the courses file, enter the credit values for S1, S2, and/or F1.
11. If the grade was earned at a different school, select the credit site for each of the credit value entries.
12. Click Save. The window will return to the workstation screen and the new entry will be found in the appropriate transcript group.

How to create a new transcript record for courses NOT found in the Course Catalog

1. Click the Find button at the bottom of the screen and select the student name whose transcript needs to be edited.
2. Use the top blank line to enter the new record.
3. Click in the GRP field on the top blank line. Select the appropriate group from the drop down list.
4. Click in the Course field. When the course list shows, close the list using the X at the top right.
5. The cursor will now be flashing the Course name field. Type the name of the course. Follow the remaining steps to complete the entry of this transcript record.
6. Click in the S-code field. The state course catalog will appear. Sort by the course name; then type the name in the search field to move to the desired course. Or, use the vertical scroll bar to move to the course name.
7. Select the state code.
8. Enter the information for the different record types according to the next steps.
9. If your transcript uses numeric grades enter the numeric value in the S1n field. The alpha grade will automatically appear based on the grading scale for your school/district.
10. If your transcript uses alpha grades skip the S1n field and enter the S1a for (alpha). There is no need to enter a numeric grade.
11. Click in the Year field and select the year earned using the spring date; i.e., a grade earned in session 1213 would have year 13.
12. Repeat the process for S2n and F1n as needed.
13. Click the S cell (save cell) at the far right of the top line. Enter the credit values for S1, S2, and/or F1.
14. If the grade was earned at a different school, select the credit site for each of the credit value entries.
15. Click Save. The window will return to the workstation screen and the new entry will be found in the appropriate transcript group.