Overview

Video How-to

Transcript Workstation Overview video

These instructions provide an overview of the Transcript Workstation with the basic information for reviewing and/or editing student transcripts. Transcripts can be a mixture of historical records and current year grades. Only historical records can be edited via the transcript workstation.

Use the following steps to access the Transcript Workstation.

1. Login to WebPams.
2. Select Transcripts from the list of program areas on the left of the screen.
3. Select Transcript Workstation.

Setup Box

1. Verify Year, District, and School. These default values are based on your security settings.
2. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included. Use the following steps to create the Dual Enrollment Audit.
3. Login to WebPams.
4. Select Transcripts from the list of program areas on the left of the screen.
5. Select Lists.
6. Select Dual Enrollment Audit.

Setup Box

1. Verify Year, District, and School. These default values are based on your security settings.
2. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.

   NOTE: You can only view transcripts for students in grades 9-12.

3. Select the Transcript Type--College, Official, Custom.
4. Show Current Year Grades--grades from the current year (only available after the first semester grades have been calculated).
5. Make selections in the More Options section.

   Basic

   Senior Graduation Date--Enter a date if different from the date set in the Calendar.

   Show Current Year Schedule (w/o grades)--shows current schedule for the year at the bottom of transcript

   Show Rank--current rank of student

   Show Attempted GPA--highest possible GPA

   0.5 to 1 credit if only one sem posted, even if final is posted--one half credit of a full credit course. This should always be checked.

   Select Course Master records by school--used only the grades in the course catalog for your school

   Show sources for all grades--displays the school name for each course in the transcript

   Grades

   GPA Print Type--Choose from the drop down list. This is chosen by District and is stored in the Sponsor Site file.

   Show Numeric Grades--displays numeric grades with alpha grades

   Round GPA's--rounds of the GPA

   Show courses with no final grades--Shows grades for semester courses which have no final grade record

   Count replaced courses in GPA--uses grades when a course is taken over

   Use Semester Grades Only for GPA Calculation--This only uses semester grades in calculating cumulative GPA

6. Click OK to move to the next screen.