Move Scheduled Students

This program will allow you to move or copy scheduled students from one section to another section with the additional option to move Marking Period grades. You can also choose to move selected students in the sections and not the whole class.

Video How-to

Move Scheduled Students video

Menu Selection

Select Scheduling from the list of program areas on the left of the screen. Select Loaders then select Move Scheduled Students.

Setup Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District--Default value is based on your security settings. You will be limited to your district only.

School--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Master Schedule Grades: Select Master Schedule grade levels to process.

As of Date--This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sched Start Date: Select the date the schedule change is to start.

Click OK to continue.

A split screen will be displayed. On the left, pick the class to move or copy students FROM. On the right, pick the class to move or copy the students TO.

Main

Column Headers

Note--Column Headers on both sides of the screen are the same.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

Check box column: Used to select the section which students are moving from (left side) and the section to which students are moving (right side)

Staff/Employee/Teacher/Substitute Teacher Name--Student's/employee's full name

Course Name/Course Code--Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

Section--section number of courses/subjects as generated from the Master Schedule Editor

Sem 1-Sem 4--semester, Ex: 1st semester, 2nd semester, etc.

PD--class period(s) of the course(s) in which the student is enrolled

Room--room number of teacher/student

Grade, Grd--grade level of the student and/or course

MAX--Maximum number of students allowed

C1 through C4--Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.

School/Site--site code of the school in which the student/employee is enrolled/works

District (Dist)--district in which the student is enrolled

RSCH--School where teacher is assigned

RDIST--District where teacher is assigned

REM--Indicator that course is being offered to other schools remotely

RECNUM--Record number

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Process for Moving Scheduled Students

1. You need to know the section number from which students are being moved or copied FROM and the section number TO which they are being moved or copied.
2. You may sort the each side of the screen based on Teacher name and/or on Section number.
3. Check the box by the original section on the left side of the screen (the course FROM which students are being moved or copied).
4. Check the box by the new section on the right side of the screen (the course TO which students are being moved or copied).
5. Click Move Students button at the bottom left of the screen.
6. The popup screen above will appear on the screen. Use this screen to set all the parameters for moving the students and their Marking Period grades.
7. The top section of the popup window will show the information related to the “From” section and the “To” section. Make sure this information is correct.  If it is NOT correct, click the Cancel button at the bottom of the window to return to the section selection screen.  If the information is correct, proceed with the steps below:
   • If this is correct continue with the steps below.
8. There are five remaining sections of the popup that needs to be reviewed and changed as needed.
   1. Select Copy or Move schedules from old section:
      • The Copy choice will leave students in the original section and create schedule records for the new section.
      • The Move choice will remove the original section from the students' schedules and create schedule records for the new section.
   2. Select Merge or Move students in 'TO' section:
      • The Merge choice (usually the default) will create the schedule records using the newly created section in the Master Schedule. If there are any students in the to section, the from students will be added to the roster.
      • The Move choice should be used only if the students in the TO Section are to be moved into another section and are being replaced by the students in the FROM Section. This option will create schedule records using a temporary section number (999999999999) for the original list of students in the TO Section. After completing the move students process, you will need to move students from the 99999999999 section to another section and delete the temporary class from the Master Schedule.
   3. Semester(s) From: Select the semester(s) from which students are being moved or copied. You do not have to move them one semester at a time.
   4. Semester(s) To: Select the semester(s) to which students are being moved or copied. The Semester To selection should match the Semester From selection above.
   5. Move Grades Option: Choose whether you want to move the Marking Period grades to the new section or do not want to move Marking Period grades to the new section by clicking the appropriate option button.
      • Select Move grades to new section to move the Marking Period grades for the students to the new section.
      • Select Do not move grades to the new section if you do not want the Marking Period grades moved.
9. Click Ok and a list of students in the FROM Section will appear on the screen.
10. To Move selected students, click the check box to the left of the student's name.
11. To Move all students, click the "select all" check box at the top left of the window.
12. Click Ok.
13. Click the Init button to update counts for the effected courses.
14. Click the Setup button to refresh the screen to show corrected course counts; then, click Ok on the setup box.

Bottom Menu

Move Students--Click to display the move students criteria screen

Init--Click initialize the master schedule counts

Setup--the user may change the settings previously selected for running the program

Help--takes you to the Help website for written instructions and instructional videos

Print Options

To find the print instructions, follow this link: Standard Print Options.

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Scheduling Main Page