Audit Request Validity

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Video How-to

Audit Request Validity video

How-to

This program will evaluate the student's request and provide information to help you with scheduling.

Audit request.jpg On the left, click on Scheduling, Lists, Audit Request Validity


To find definitions for standard setup values, follow this link: Standard Setup Options.

Setup audit request1.png Setup Box

Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. District--Default value is based on your security settings. You will be limited to your district only. School--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value.If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district. Grade--Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Clubs--Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Sports--Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

For other set up values not listed in the standard set up list:

  • For "Stu Grades", select the grade level of the students to view. Leave blank if all grade levels is desired.
  • For "SELECT CORE GROUPS", select the transcript group codes to have the credits requested counted for each student in the CG column

Click OK


Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

  • TG1 - TG9 are the total number of credits requested per transcript group number
  • TG1 - English
  • TG2 - Computer
  • TG3 - Math
  • TG4 - Social Studies
  • TG5 - Science
  • TG6 - Health and P.E.
  • TG7 - Foreign Language
  • TG8 - Vocation ED Electives
  • TG9 - Regular ED Electives
  • TC is the total number of credits for all requested courses
  • CG is the total number of credits for selected core transcript groups. See "SELECT CORE GROUPS" above
  • EL is the total number of credits for elective courses
  • PS is the total number of credits short of the normal number of credits for a school day
  • PO is the total number of credits over the normal number of credits for a school day
  • TP is the total number of credits requested that are TOPS course. For this field to be populated, course will need to be flagged with a "T" for primary TOPS courses or flagged with a "t" for TOPS substitute courses
  • HA is the total number of half credit courses requested
  • No Code Type is the number of courses requested by the student that have no course code type assigned to it in the Course Catalog.
  • Core is the number of courses requested by the student that have course code types of core assigned to it in the Course Catalog.
  • Elective is the number of courses requested by the student that have course code type of elective assigned to it in the Course Catalog.
  • OB is the total number of courses that are obsolete in the course catalog. Click on the number to view the request
  • DU is the total number of duplicate requests. Click on the number to view the request. This is only used before students scheduled.
  • UN is the total number of unscheduled requests
  • TR is the total number of requests
  • NC is the total number of requests that do not match any courses in the course catalog. Click on the number to view the request
  • MS is the total number of requests that do not match any courses in the Master Schedule Editor. Click on the number to view the request
  • RT is the total number of teachers requested. Click on the number to view the request
  • GDL is the total number of requests that have a grade level error. Click on the number to view the request
  • CONVERT PAR REQ are the recommendations for requests the parents have made through the Student Progress Center. Click on the number to view the recommendations
  • After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen
  • To convert all parent recommendations, click "Convert Parent Requests"
  • CONVERT PAR REQ ALTare the recommendations for alternates to the requests the parents have made through the Student Progress Center. Click on the number to view the recommendations and close the screen
  • After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen
  • To convert all parent recommendations, click "Convert Parent Requests"


There are total boxes along the bottom of the screen that will show you more detailed information.

  • Total Students - total number of students processed
  • Scheduled - total number of students fully scheduled
  • Unscheduled - total number of students with at least one unscheduled request or no requests
  • Students With Requests - total number of students with at least one request loaded
  • Students With No Requests - total number of students with no requests loaded



Print Options

To find the print instructions, follow this link: Standard Print Options.



Scheduling Main Page

Last Updated: 2015.05.04

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