Staff Message - Text To Voice

Video

Staff Event Messages - Text to Voice video

Getting Started

1. To place an Emergency Call, click on the red triangle in the top right corner of the screen, then click Staff. This will skip having to browse the navigation panel of WebPams and go directly to Setup Box 1 described below. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.
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2. Otherwise, on the left, click on Communication.
3. Under the heading Entry, click on Staff Event Messages.

Setup 1

1. Select the desired Year.
2. District and School should be defaulted based on security. If security permits, click in the School field to select the desired school.
3. Object Code to choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
4. Function Code to choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
5. Select Staff Groups: Click here to limit the staff members by a selected group.
   • Note: Staff Groups are defined by using the Call Group Loader
6. Phone Type: Click to select the type of phone number to communicate to. Leave blank to call all phone types.
7. Home Site Only: Selecting this option will limit the message to only those staff members who are "home based" at the school site. Deselecting will include Itinerant staff as recipients.
8. Select Individual Staff will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above.
9. Click Next to move to the next step in the create message process.

Setup 2

1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
2. Schedule Time End will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.
3. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
   • If no date and time is selected, the message will go out in the next call interval.
4. Click Next to move to the next step in the create message process.

Setup 3

1. Select Text-To-Speech Message and click Next.
2. Click on the drop down arrow to the right of Select Message to select a previously created message from the list or create a new message by selecting New.
   • If a previously created message was selected, review the message, make any changes as needed, and then click Send.
   • If New was selected, a New Message Setup window will appear.
     1. Select the Arena.
        • EV = Event message.
        • AT = Attendance message.
        • DI = Discipline message.
        • GR = Grades message.
     2. Code is an automatically generated value.
     3. Type an event description.
     4. Click OK.
     5. Type the message. Be sure to limit your message to 800 characters, then click Send.
3. To listen to the message, click Preview and enter a ten digit phone number that is a direct line without going through the switchboard.
4. Click Send. A Message Being Processed window will appear. After answering the preview call and reviewing the message, click Send if the message is acceptable or click Previous if a correction needs to be made.

Results

1. After clicking Send, a summary of the number of messages with the message text will appear. If satisfied with the information, click Yes to proceed with the message creation; otherwise, click No and return to the message selection/creation window.
2. A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired.

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JCampus / Communication / Staff Event Messages