Employee List
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Overview
This program will provide users with a list of employees from Human Resource records. Numerous filters are provided to refine the list to meet the needs of the user.
Accessing the Employee List Program
The Employee List can be accessed at JCampus > Human Resources > Lists > Employee List.
Employee List Access
Employee List Setup Options
- Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
- District: Default value is based on your security settings. You will be limited to your district only.
- School: Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
- Home Base: Clicking the in the Home Base field will give the user the following three choices:
- All: This option will give the user all the records whether they have a Home Base or not.
- Yes: This option will give the user the employees who have an assigned Home Base.
- No: This option will give the user the employes who do not have an assigned Home Base.
- Gender: The user can filter the list by gender. Select Female, Male, or both. Leaving the field empty will select both Female and Male.
- Ethnic: The user can filter the employee list by Ethnicity by the appropriate choice from the pick list. Leaving the field blank or selecting All will select all ethnic groups.
- Status: The user can filter the employee list by the employee's status: Active, Separated, or All (both the active and separated employees). NOTE: If Status is All or Yes, then the From and To Separation dates will become grayed out.
- Sep Date From: The Separation Date From value paired with the Separation Date To value is used to limit the list of employees to those that have separation dates within that range.
- Sep Date To: The Separation Date From value paired with the Separation Date To value is used to limit the list of employees to those that have separation dates within that range.
- Hire Date From: The Hire Date From value paired with the Hire Date To value is used to limit the list of employees to those that have separation dates within that range.
- Hire Date To: The Hire Date From value paired with the Hire Date To value is used to limit the list of employees to those that have separation dates within that range.
- Active As Of Hire Date: If this option is selected, Hire Dates To and From will be grayed out and the list will be all of the employees who are active on the Hire Date value.
- Hire Date: The Hire Date is used in conjunction with the Active As of Hire Date to generate a list of employees who were active on the Hire Date.
- Column: This field is used to determine which columns are displayed or printed. (See he Columns section below)
Filters
Clicking on the Filters button in the 'Setup Box section will bring up additional filter choices for the Employee List setup.
- Cert Type: Select the Certificate Type (A, B, C, etc.). Leave blank to select all.
- Cert Expire By: Enter the date the certificate expires.
- Cert Area: Select the certification area. Leave blank to select all.
- HQ Area: Select the HQ Area & Methods. Leave blank to select all.
- Degree: Select the highest degree earned.
- Object Code: Select the object code from the list. Leave blank to select all.
- Function Code: Select the function code from the list. Leave blank to select all.
- Job Class: Select the Job Class form the list. Leave blank to select all.
Click the Ok button when satisfied to store the preferences.
Click the Cancel button to discard all changes made to the preferences.
Click the Ok button when satisfied to store the preferences.
Click the Cancel button to discard all changes made to the preferences.
Click the Ok button beneath the More Options section of the MAIN setup box to open the Employee List program with the preferences selected.
Displayed Column Headers
Employee List Displayed Columns
- Last Name: Employee's last name.
- First Name: Employee's first name.
- Middle Name: Employee's middle name.
- SSN: Employee's social security number
- SIDNO: Staff ID Number.
- School: Employee's site code.
- Object Function: Employee's Object/Function code. The first 3 digits are the object code and the last 4 digits are the function code.
- Job Class: Emp;oyee's Job Class (Teacher, Administrator, Nurse, etc.).
- Emp Type: Employee's type (Status: Active or Separated)
- Hire Date: The date for the Employee's first day of employment.
- Sep Date: The first work day after the employee's last day of employment.
- Address: The employee's street address.
- Apt: The employee's appartment number, if applicable.
- City: The city associated with the employee's address.
- State: The state associated with the employee's address.
- Zip: The zip code associated with the employee's address.
- Country: The country associated with the employee's address.
- Phone Number: The employee's phone number.
- Email: The employee's email address.
- Birth Date: The employee's date of birth.
- Gen: The employee's gender.
- Eth: The employee's ethnicity group.
- Degree: The employee's level of education.
- Cert Type: The employee's certificate type, if applicable.
- Cert No: The number of the employee;s certificate.
- Cert Suf: The suffix of the employee's certicate number.
- Cert Area: The employee's area of certification.
- Cert Issue: The date the emloyee's certificate was issued.
- Cert Exp: The expiration date of the employee's certificate.
- HQ Areas & Methods: The employee's highly qualified area.
- Years Exp: The employee's years of experience.
- Home Base: The site code for the employee's home base.
NOTE: The Column field on the setup box will allow the user to select the specific columns to be diplayed/printed.
Buttons at the Bottom of the Employee List Screen
- Setup: Displays the setup box with the current preferences.
- Print: Prints the student's current schedule using the Print Options selected.
- Communicate: Displays the Master Schedule selection screen
- Help: Written instructions and instructional videos
- Find: Displays a list of students for selection
Last Updated: 2015-12-15 (rd)
