Staff Message - Text To Voice

Video How-to

Staff Message Text to Voice video

How-to

1. Log into the WebPams page
2. To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
3. Otherwise,on the left, click on "Communication"
4. Under the heading "Entry", click on "Staff Event Messages"
5. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
   • "Select Staff Type" will list all object function codes. Select the object function codes of the staff members to call. Leave blank to call all staff members regardless of object function code
   • "Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources.
   • "Home Site Only" allows you to only call the home site phone number.
   • "Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above
6. Click "Next" to move to the next step in the create message process
7. Select the date and time to schedule the event call. If no date or time is selected, the message will go out in the next call interval
8. Click "Next" to move to the next step in the create message process
9. Select "Text-To-Speech Message" type and click "Next"
10. Click on the drop down arrow to the right of "Select Message" to select a previously created message from the list or create a new message by selecting "New"
    • If a previously created message was selected, review the message, make any changes as needed, and then click "Send"
    • If "New" was selected, a "New Message Setup" window will appear. Review the following:
      1. "Code" is an automatically generated value
      2. Type an event description
      3. Click "OK"
      4. Type the message. Be sure to limit your message to 800 characters then click "Send"
11. To listen to the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
12. Click "Send". A "Message Being Processed" window will appear. After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
13. After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
14. A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired