Staff Message - WAV Voice Message

Getting Started

1. It is a good idea to compose a script of what is to be recorded before starting this task.
2. Log into the WebPams page.
3. To place an Emergency Call, click on the red triangle in the top right corner of the screen, then click Staff. This will skip having to browse the navigation panel of WebPams and go directly to Setup Box 1 described below.
   • 
4. Otherwise, on the left, click on Communication.
5. Under the heading Entry, click on Staff Event Messages.

Setup 1

1. Select the desired Year.
2. District and School should be defaulted based on security. If security permits, click in the School field to select the desired school.
3. Select Staff Type will list all object function codes. Select the object function codes of the staff members to call. Leave blank to call all staff members regardless of object function code.
4. Select Staff Groups: Click here to limit the staff members by a selected group.
   • Note: Staff Groups are defined by using the Call Group Loader
5. Phone Type: Click to select the type of phone number to communicate to. Leave blank to call all phone types.
6. Home Site Only: Selecting this option will limit the message to only those staff members who are "home based" at the school site. Deselecting will include Itinerant staff as recipients.
7. Select Individual Staff will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above.
8. Click Next to move to the next step in the create message process.

Setup 2

1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
2. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
   • If no date and time is selected, the message will go out in the next call interval.
3. Click Next to move to the next step in the create message process.

Setup Box 3

1. Select WAV Voice Message and click Next.
2. A list of voice recorded messages that have been created for the selected school will be displayed.
   • If the desired voice recorded message is not available, click Manage Voice Recording. (NOTE: A microphone must be connected to your computer to continue).
     1. On the setup box, year, district, and school should be set based on security. Click OK
     2. A list of existing voice recorded messages will appear on the screen. To begin recording a new message, click New.
     3. Enter a Title and a brief Description of the new message. Then, click Record to begin recording the message.
     4. Click Stop Recording when the message is complete.
     5. Click Play to review the message. Repeat step 3 and 4 until the message is correct.
     6. Click Save when the message is correct.
     7. Click Close when finished recording messages.
     8. Upon returning to the WAV Voice Message setup screen, click the Refresh button to view any newly created messages.
3. select the voice recorded message to send.
   • Click the green Play cell to review the message prior to sending.
4. Click Preview and enter a phone number to preview how the call will sound. Click Send when ready to send the message to the selected staff.
5. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed. Click Yes to continue with the message delivery, or click No to return to the recording options.
6. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

1. A list of faculty that is scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

---

JCampus / Communication / Staff Event Messages