Print Checks
Printing Computer Generated Checks
Conditions under which the computer will print checks
- Post a Transaction type 10 and leave the CKNO field blank; or
- Post a Transaction type 12 and leave the CKNO field'
- NOTE--The Check Number field MUST be left blank on each of these two transaction types in order for a check to be printed by the computer/printer.
After posting a group of entries for which checks need to be printed, select the “Checks” menu list at top right of screen and click Print Checks. The setup box will appear. Determine the starting check number and be sure to load checks into the printer when you are ready to print the actual checks. A set of “paper checks” can be printed as a backup showing the check numbers that will be assigned to each entry or group of entries. This set can be used as a proof set of checks. Click OK and a “Print Check List” will appear showing check numbers to be assigned to the various entries. (See example below.) Notice that some items have the same check number. This will happen when you enter amounts from more than one fund to the same vendor.
Click the Print button at the bottom left of the screen and you will see a popup with three buttons: Paper Checks, Print Checks, and Cancel. a) Paper checks—proof set of checks (be sure to use regular printer paper and not the actual checks). Check numbers are included on these checks, but the numbers have NOT been entered into the transaction records at this time. b) Print checks—be sure that checks are in the printer in the correct position. Check numbers are created and entered into the transaction records at this time. c) Cancel—nothing prints at this time. Screen returns to the “print checks list”.
