Special Ed Master
In User Management, there is a security action for allowing the service provider for a school to have RO access to Special Ed Master but edit ability to the Service tab. This would only allow the service provider to find students who have the active jurisdiction for the school selected in the setup box. Service providers would then be able to adjust and insert service records.
Menu Location
Special Education > Entry > Special Ed Master
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to the user's district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Show Inactive Students - Click in the box to show inactive student on report.
Show Most Recent Referral - Click in the box to show most recent referral on report.
Use SIS School -
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Demographics Screen
If a paperclip appears at the top next to Student Name, ID #, and School, the student has Special Education documents downloaded under Doc Archives. Click on Action > Doc Archives to view records.
The Transmission Off informs the user that the direct xml transmission to SER, during Save, is turned off. The xml transmission will not wok since eSER has not programmed in the logic to support this function. So, it is letting you know that when you update data in JCampus and click Save, it will not transmit directly to eSER, and the nightly import/updated is not impacted.
This box may popup and will display a list of students who are indicated as transfer students, but do not have their SER data imported yet. To correct, in Special Ed Master find the student, then go to Action > Import Student Data.
Import the LEA student data file or if there is a FULL student data file being imported overnight, that will bring in the SER data needed.
Addresses Screen
- Note: Editing can be made from the Student Master page, but cannot be made from this page (Special Ed Master).
Referral Screen
Evaluation Screen
- If the Health tab at the top is gold/yellow this means the IHP is expired. If it is red it is active.
- Click in the blue empty line at the top and a box will pop up, Evaluation Editor Dialog.
- Click on Evaluation Tab or Assessment Tab
- Clicking on the New Evaluation line (the blank line in the Evaluation Tab's table) displays a window, if there are existing assessment records. The window should has a save button and a close button.
IEP Screen
Click in the empty box at the top of the IEP screen and another box will appear for you to enter information for a new student.
Services Screen
Click on the blank space above any row and this box will pop up. The listgrid is the same as the headers on the service table. See picture below.
ESYP Screen
ESYP Services
User Fields Screen
Post School Transition Screen
IFSP Screen
(Infant Service Provider)
History Screen
Service Log Screen
Mental Health Plan of Care
Physical Therapy Plan of Care
Occupational Therapy Plan of Care
Speech therapy Plan of Care
Bottom
Delete - Click to delete information.
Help - Click to view written instructions and/or videos.
Clear - Click to clear unwanted information.
Save - Click to save new information or changed information.
Prev - Click to go to the previous student.
Next - Click to go to the next student.
Setup - Click to go back to the Setup box.
Find - Click for a list of students.
New - Click to start a new record.
