Gain Loss Report

Video How-to

Gain Loss Report video

How to

1. Select Student Master on the left side of the screen.
2. Click on Lists.
3. Select Gain Loss Report and the setup box will appear.

Setup Box Options

1. Verify Year.
2. Verify District and School. The default values are based on your security settings.
3. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right to select the desired grade level(s) to be included.
4. Select From Date and To Date. These dates provide the date range of entry and exit codes to be considered for the report.
5. Select Gender. Leave the Gender field blank if both genders are to be included. Otherwise, click in the box to the right of Gender to select the desired gender to be included.
6. Select Ethnic. Leave the Ethnic field blank if all ethnics are to be included. Otherwise, click in the box to the right of Ethnic to select the desired ethnics to be included.
7. Select whether to show Sidno or SSN.
8. Select Show Transfers From. This field is the district(s) from which a student has transferred. Leave the field blank if you want transfers from all districts. Click in the field to restrict the report to one or more districts.
9. Select Entry Codes. Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to the right of Entry Codes to select the desired code(s) to be included.
10. Select Program Code. Leave the Program Code field blank if all Program Codes are to be included. Otherwise, click in the box to the right of Program Code to select the desired code(s) to be included.
11. Click OK to move to the next screen.

Definitions of Column Headers

GR--Grade level of student

SCH--School where student is enrolled

SID--Local student identification number

Student Name--Name of student

GE--Gender

ET--Ethnic

GLFD--Students gained or lost on the first day of school

FD--Students gained on the first day of school

GOST--Students gained out of state

GIST--Students gained in state

GID--Students gained in district

GOTH--Students gained other than out of state, in state or in district

GTOT--Total students gained

LOST--Students lost out of state

LIST--Students lost in state

LID--Students lost in district

LOTH--Students lost other than out of state, in state or in district

LTOT--Total students gained

TOTAL--Net gain (positive value) or net loss (negative value)

EDATE/CD--Entry date and code

LDATE/CD--Leave date and code

TRANSFRM--6 digit site code if site is located in Louisiana

TRANSTO--6 digit site code if site is located in Louisiana

Printing the Report

1. To Print the report click the Print button at the bottom of the screen.
2. A print dialog box appears on the screen.
3. Select the non-editing PDF version and click print button at the bottom of the screen.
4. Click Print at the bottom of the window.
5. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
6. Click the printer icon at the right end of the gray box for a print dialog box to appear.
7. Click the Print button at the top right of the screen and this window will disappear.
8. Close the print preview.

Additional Features

1. Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video