Set up scanning
Location Scanning Setup
Location Scanning is included in the Attendance Module. This is not an additional charge.
- Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the School you will be working at. Note. This can be turned on at the District Level.
- Setup up Security
- a. Category Attendance Program Location Scanning
- b. Under Actions you will need to setup the following
- i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.
- ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.
- iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup
- iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.
- v. Editing -- Allows a user to change in part of the scan record.
- vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confused this with Kiosk mode on a Computer of Chromebook.
- vi. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST district will not use this feature.
Usage
- Start the program from the attendance screen
- a. Setup
- i. Year
District School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. Student or Staff -- Select Date/Time -- Defaults to the current date/time Use Alternate ID -- For Students this can be the StateID Use Payroll ID -- For Staff this can be the ID from the Payroll System.
Reports Action Menu: Staff Scan Entry Report Scan Error Report - Staff that did not scan in or out on this date. TimeCard Report - Can be printed for the Month or the Week Travel Time Report -- This does require setup of DISTANCE between sites. Note, not time. Staff Without Scans Students Scan Entry Report Delete Locations Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.
