Parent Contact Count
This report gives a count of communication contacts made in the Parent Contact Log as well as the method of contact. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels. Clicking on the count will display a list of students with contact details.
Menu Location
On the left navigation panel select Student Master > Count > Parent Contact Count.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Active Only - This choice will list only those students who are active as of the date selected in the As of Date field.
As-of-date - Limits the list to those students who are actively enrolled as of the date selected.
Click the OK button to bring up the list of selected students
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
District - Staff member's district of employment
School - Staff member's school of employment
Staff Name - Staff contact name
Staff Id - Staff contact identification number
Email - Total number contacts made by email
Phone - Total number contacts made by phone
Letter - Total contacts made by letter
Conference - Total number contacts made by conference
Home Visit - Total number contacts made by home visits
Note - Total number contacts made by school notes or teacher notes
Other - Total contacts made by other
No Contact - Total number where no contact was made
Total - Total number of contacts made
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Working with the Report
Click on any count number to see detailed contact information.
By default, the screen shows counts by Staff Member.
To change to counts, click the tab on the lower left of the screen.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
