Import IBC

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This program will import scanned pictures of (IBCs) Industry Based Certificates into the Document Archiving System (DAS) and also add it to the IBC 050 record table.

  • In User Management, you will need Student Master RO and then RW to Import IBC.
  • This cannot be used if your district does not have Doc Archive activated.

Menu Location

Location IBC.png

On the left navigation panel, select Student Master > Loaders > Import IBC.

Setup Options

Importibcsetupnan.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

Format - Refer to this list for other set up values not listed in the standard set up list:

  • Option 1 - This option requires the scanned IBC files be in the state file name format (SiteCode_StudentLocalID_BeginningSchoolYear_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx).
  • The import format recognizes if an IBC is 833 by the file name. It correctly marks the record as so.
  • Option 2 - This option requires the scanned IBC files be in StudentLocalID_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx format.
  • Option 3 - This option requires the scanned IBC files be in the state file name format [sasid]_[ibc code].

Year Earned - If Option 2 is selected, then the year the IBCs were earned must be selected.

Choose What to do with duplicate file names - Replace, or Rename.

Choose Files - Select all of the files to import.

  • FYI - In Windows, the known file type can be set to hidden, and as a result, the file will be .pdf.pdf" as a file extension and the count will show "0 files selected. To catch this condition, we show the file type error (as in document archive upload) to inform the user why no selected files are being counted to upload.

Semester Earned - The semester the IBC was earned, Spring, Summer, or Fall.

Use Student Enrollment Site - Use the site code of the school where the student was enrolled when the IBC was earned.

Vendor - The testing agency of the IBC. Vendor is not a required field.

Category - Select the IBC category (folder) to import the IBCs into.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Ibcimportmain.png

Column Headers

SIDNO - Local Student Identification Number

IBC - The Industry Based Certificate code

Year- Year the IBC was earned

File - Location of the file(s) to be imported

Status - Whether the import was successful or not.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Ibcimportbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.



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