Grade Distribution Report
Video
Grade Distribution Report video
Display Grade Counts by Totals and Percentages.
Menu
On the left navigation panel, select Grades > Count > Grades Distribution Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Class Period - Select the class period
Course Name - Should be left blank if all courses are to be included in the report. The course list is from the Courses Catalog. Otherwise, click in the field to get a list of courses. You may check one or more courses for the report.
Course Group - Should be left blank if all courses types are to be included in the report. If the user wishes to limit the report to just courses in a transcript group(s), click to select the desired course groups.
- Example: To limit report to just courses categorized as English and Math, click and select "English" and "Math". The resulting report will only show counts for classes categorized as "English" and "Math" of courses.
- If you click the check box to the left of "value" then all groups will be checked.
Marking Period - Select the marking period
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
As-of-Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all)
Remote Scheduled Students Only This option will limit your report to show grades distribution only for students that are scheduled into remote classes.
Active Courses Only option will limit the counts to students that currently have the specified course scheduled.
Teacher - This option will let you choose a teacher(s)
Special Codes This option must have been entered into the Student Master record for student
Clubs - These options are extracurricular activities in which students may participate
Sports - These options are extracurricular athletics in which students may participate
OK - Click to continue
- Note - If a class is not displayed, it is because there are no grades posted for the course.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Sch - School site number
Teacher - Teacher name
Course - Course name
TGR - Total grades posted.
Column Headers A, A%, through F, F% - Count of students with an A, B, etc., followed by the percent of each.
Column Headers P, P% - Number of students earning a grade of P followed by the percent.
Column Header O, O% through U, U% - Number of students earning a grades of O, S, N, U followed by the percent of each.
Column Header I, I% - Number of students with an incomplete followed by the percent.
Column OT - The number of students with grades other than those in previous columns.
Column QP - The total quality points divided by the total grades posted.
Column NUM - Total numeric points divided by total grades posted.
Column Grade - Grading scale letter equivalent of the NUM column. This field will be empty if a mix of grading scales are used.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Count Cell Click Applications
TIP: If the user clicks on the number in the grades count cell, the roster of students who have that grade will be displayed on the screen. To obtain a quick list of students failing a single course: Click on the count of "F" grades for a single course. To obtain a quick list of students failing all classes taught by a teacher: On the teacher summary row, click on the count of "F" grades. To obtain a quick list of students failing all classes in the report: Browse to the very last row of the report labeled "Grade". Click on the count of "F" grades to get a list of all students failing all classes on the report. To obtain the teacher's absence report and referral incident list: Click on the teacher's name.
Bottom
Setup - Click to go back to the Setup box.
Print - To find the print instructions, follow this link: Standard Print Options.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
