Post Excuse
Video How-to
Menu Location
On the left navigation panel select Attendance > Entry > Post Attendance.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
1st PD Code - Select a code to insert when using the '1st' column to do a first period check-out.
- Auto Admit - Select this option to automatically print and admit slip. This will allow personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
- Show keyboard - Select this option to see the keyboard located at the top of the screen.
- Print Receipt Label - Select this option to print receipt labels, it will print 2 5/16 x 4 labels.
- Add Comment - When selecting this, a popup box will appear. Fill in the fields to appear on the attendance slip.
Trip Settings
- Date - Select the date of the field trip.
- Reason - Type in what type of field trip it is.
- Out - Select the time the students will leave on the field trip.
- In - Select the time the students will return from the field trip.
Advanced
To find definitions for other standard setup values, follow this link: Standard Setup Options.
OK - Click to continue.
Main
Column Headers
Student - Name of the student
1st - First hour, roll taken.
Out - The time the student checked out.
Code - The code, reason, for the check out.
Ex - One of the following D - Doctor's note, E - Excused, N - Extenuating Circumstances, P - Present Under School Control, S - Suspension, U - Unexcused.
Out Reason - The reason the student checked out.
In - The time the student checked in.
Code - The code, reason, for the check in.
Ex - One of the following D - Doctor's note, E - Excused, N - Extenuating Circumstances, P - Present Under School Control, S - Suspension, U - Unexcused.
In Reason - The reason the student checked in.
Dr - Check in the box to verify a doctor's note. See below on how to post an excuse.
GD - This is the student's grade level.
SIDNO- This is the student's student identification number.
Homeroom - This is the student's homeroom teacher.
Bottom
Refresh - Select this to refresh the screen.
Print Admit - Select this to print an admit slip for the student.
Student - Select this button to see a list of student's in the school.
Homeroom - By selecting this button, a popup box will appear. Select the homeroom teacher to see a list of their student's.
Class - Select this button, a popup box will appear, to view the Master Schedule. Next, select the teacher to view a list of students in that class on the screen.
Bus - Select this button, a popup box will appear, to view the buses. Next, select the bus to view a list of students who ride that but.
Sport/Club - Select this button, a popup box will appear. Next, select the sport/club to view the student's that are associated with the sport/club.
Spec - By selecting this button, a popup box will appear. Next, select the Special Code to view the student's that are associated with the Special Code.
Setup - See how to use the setup box listed above.
Mass - Select this button to setup a field trip for a group of student's.
Setup box - Year, district and school.
Student Specific Filters - Grade, Gender, Ethnic, Special Codes, Bus, Programs, Clubs, Sports, Homeroom, Class, Sped, 504 and Students. Select Next.
Select the Start and End date of the field trip. Select the Start and End time of the field trip. Select the Code for the field trip, this will automatically populate the Excuss field and the Reason field.
Help - Written instructions and instructional videos.
Scan - Select this to see where is student is located.
Settings
- SIDNO
- Scan ID - Select either SIDNO or Interface ID.
- Scan Type - Select either Check Out, Check In or Class Tardy.
- Check Out Code - Select the check out code.
- Check In Code - Select the check in code.
- Tardy Code - Select the tardy code.
How add a Doctor Excuse To a Student's Absence(s)
To mark a student's attendance record with a doctor excuse, go to Post Attendance and find the student. Next, click in the gray column with column header of Dr, on the same row as the student's name. A popup box will appear with a list of the student's absences.
Single Absence
To mark a single absence doctor excuse for a student, locate the absence to be excused. Next, click in the DrCd field, a popup box will appear to select the reason the student is excused.
If a medical reason is selected, an additional popup box will appear with a list of medical reasons.
Next, find the medical reason for the student. Then, next to each description, clarify if the reason is: MI - Mild, MO - Moderate, and SE - Severe, by checking in the correct box. If the wrong reason was selected, simply select the DrCd box again to make the change. Once the correct selection has been made, the doctor's code and note will automatically fill in the rest of the corresponding fields.
If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse.
After clicking the red delete cell, a deletion verification box will appear. Click Yes if you are sure you would like to delete the excuse for the displayed date. Click No to cancel.
Multiple Absences
To mark multiple absences for a student with a doctor excuse, locate the absences to be excused. Next, check all check boxes to the left of the popup box of the corresponding dates to excused. Then, click in the DrCd field, a popup box will appear to select the reason the student is excused.
If a medical reason is selected, refer to the above instructions.
If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse.
After clicking the red delete cell, a deletion verification box will appear. Click Yes if you are sure you would like to delete the excuse for the displayed date. Click No to cancel.
Print
Click "Print" and it will display a "Print Servlet" of the doctor excused "Absentee Authorization Form" for current date only. Click "Print" to print out the form. NOTE: The check boxes in the column "Sel" (Select) are not there for printing purposes as they are for posting of multiple doctor excuses.
