Absence Analysis
This report allows the user to modify the number of absences that their parish uses when printing attendance letters.
Menu Location
On the left navigation panel select Attendance > List > Absence Analysis.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Skip L Codes - This will skip the leave codes.
Skip NR Schools - This option will prevent schools that do not have the option "Submit SIS Batch Files?" checked in the "Sponsor Site Editor" from displaying results on the report.
Do Not Print Previously Printed Letters - This will uncheck the students who have previously had a letter printed for that letter name. Make sure you choose a letter on the set up box so the correct students will be checked/highlighted.
Absence Counts - Enter the number of absences of which to run the report and to print letters. This will correspond with the columns on the report.
Count - Select to override the preset numbers in the above boxes. If you enter a number in this box, after clicking OK, you will get a number/count of absences . Upon clicking on the number, you will have a list of students with absences of at least that number entered or more (>=).
Letter - Choose the letter(s) needed to send to the parents of students that were previously created in the Letter Maintenance Program.
Form - Choose form of letter
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Sch - School site number of enrollment
School Name - Name of the school
Number Columns - These correspond with the numbers you added to the boxes in the set up box for number of absences to report. Click on any of the numbers in the columns to get a "Student Information" box with more details.
Total - Total number of students with absences from all columns. Click on any of the numbers in the columns to get a "Student Information" box with more details.
- Communicate: This button will allow communication via automated call or email. There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator. To set up the security, you need a category of Telephony and a program of Communicate Button.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
To Print Letters
Click the Print Letters button at the bottom of the screen.
A print preview will appear in the upper left corner of the screen.
Click the print icon at the upper right of the print preview.
Then, click the blue print button at the top left to print the report. Close the print preview.
To Print Labels
Click the Print Labels button at the bottom of the screen. (Setup for #8160 Labels)
Select the student(s) for whom labels are needed.
Click the Print Labels button at the bottom of the screen and a print preview of the labels will appear in the upper left corner of the screen.
Click the printer icon in the upper right of the preview window.
Then, click the blue print button.
Print Forms - Print forms
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
