Staff Message - Email

Video

Staff Event Messages - Text to Voice video

Menu Location

• To place an Emergency Call, click on the phone in the top right corner of the screen, then click Staff.

This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.

Otherwise, on the left, click on Communication. Under the heading Entry, click on Staff Event Messages.

Setup Box Options

Setup 1

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Object Code to choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
• Function Code to choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
• Select Call Groups: Click here to limit the staff only by a selected group.
  • Note: Staff Groups are defined by using the Call Group Loader
• Phone Type: Click to select the type of phone number to communicate to.
  • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
• Home Site Only: Selecting this option will limit the message to only those staff members who are "home based" at the school site.
• Select Individual Staff: Click to select individual staff members.
  • NOTE: Clicking the box in the upper left will select all staff members.

• Click Next to move to the next step in the create message process.

Setup 2

1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
2. Schedule Time End will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.
3. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
   • If no date and time is selected, the message will go out in the next call interval.
4. Click Next to move to the next step in the create message process.

Setup 3

1. Select Email and click Next.

Setup 4

1. Enter your Subject and Message
2. Check Show Reply name and Address to show the sender's name and email address. Not checking, will show This email was automatically generated. Please do not reply to this email. Please contact the school with any questions you may have.
3. You have the option to add an attachment. Click on Add Attachment, Add, then select your attachment. The attachment name will appear in the Selected File blank so then, click on Choose. Close the Add Attachment window using the X.
4. Type in your message and then select Send.

Results

1. A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

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JCampus / Communication / Student Event Messages