Picture Master
Video How-to
Picture Master
This program will allow you to upload pictures for your school or edit pictures that need to be replaced. This is completed from a data source (CD, Zip file, etc.) from the photographer. Pictures in the data source must be identified by the 7 digit student ID number for this update program to work.
Menu Location
On the left navigation panel, select Student Master > Loaders > Picture Master.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this v
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
in the field to the right of Ethnic to select the desired ethnic(s) to be included.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Update - Student/Parent or Staff - choose whether you are updating or adding pictures for student/parents or staff
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
the field to the right of Special Codes to select the desired special code(s) to view.
Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
select the desired club(s) to view.
Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
To find definitions for standard setup values, follow this link: Standard Setup Options.
For other set up values not listed in the standard set up list:
- Only Students with no Pictures - place a check to only show students that do not have existing pictures displayed
Click OK to move to the next screen.
To Update Existing Student Pictures One at a Time, Use the Following Steps
The screen will display two sections. Student or staff names meeting the criteria set in the setup box will be listed on the left. The right side of the screen will display the current picture. You will select/choose a picture to replace the existing picture using the Choose File button.
- Click the Choose File button to navigate to the location of the pictures file.
- Select the picture based on the student ID. The new picture will display above the Choose File button.
- Click the Update Picture button. The current picture will be changed.
To Import Pictures in Mass, Use the Following Steps
- After clicking OK on the setup box, click the Load From CD/Zip button.
- Click the Choose Files button, then choose the files you wish to upload to the Picture Master.
- You can choose up to 4000 files, or choose a zip file that contains all files. Do not use any outside compression software such as WinZip, 7-Zip, WinRar, etc. if saving the picture file to your computer.
- Pictures must be named by the student ID number (7 digits) followed by .jpg.
- Picture size is 120 X 120 pixels or wallet size.
- After selecting the pictures in the file to import, click "Open".
- Then click "Save". You will be notified when the pictures are imported.
- Navigate back to Student Master to check that the pictures are attached to the students.
For Lifetouch website instructions, see below:
Resources
Moving Lifetouch Images to JCampus: A guide on importing pictures from the new Lifetouch portal into JCampus.
