Student Rewards Review
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The Student Rewards Review program will assist the user in determining how students are progressing in the areas of discipline, attendance and grades.
On the left navigation panel, select Student Master, List and Student Rewards Review.
Figure 1 - Student Rewards Review Setup Box
Completing the Information in the Setup Box
The information entered into the setup box will determine the students who will be displayed and data gathered for each of those students.
Year, District, School Setup Options
- Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
- District: Default value is based on your security settings. You will be limited to your district only.
- School: Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Figure 2 - Year, District, School Section
Attendance and Discipline Date Ranges Setup Options
The date ranges are only used to limit discipline and attendance data. This is not a "grades as of" filter.
- Grade Range: Grade level or levels of the students to be included on this report. Leave the field blank if all grade levels are to be included. Otherwise, select the grade(s) to be included from the pop up Select Grades window.
- FromDate/To Date: A set of dates that limits the selection of records for the report to a beginning date (Start Date) and an ending date (End Date) range. These dates are inclusive.
- Active Only (Date): Checking this checkbox will limit the list to only those students who are active on the date entered in the associated date field.
Figure 3 - Grade/Dates Ranges Setup Options
Attendance Codes to Skip
- Codes: The codes listed in this field will be skipped when counting the absences for the student.
- Select DPN Button: By clicking the DPN Button, the user will select all of the D codes, P codes, and N codes to skip when selecting attendance records.
- Note regarding the iGear Attendance Report: The Attendance Report generated from the iGear shows all attendance records for the student in the detail. However, in the summary report, the “P” codes are skipped by default. If you want to mimic the iGear Attendance Summary data, then skip the “P” codes.
- Selecting Only the “P” Codes
- Left click within the Codes field (The Select Attendance Codes window will pop up)
- Left click on the “Description” header (Sorts the list by code)
- Scroll down until the “P” codes are visible
- Click in the checkboxes to select the “P” codes
- Note: This can be applied to pick any other code or codes as well)
Figure 4 - Attendance Codes to Skip Section
“Default Order By” Section
- Student: The report will be alphabetized by the Student Name
- Homeroom: The “Homeroom” header will be added to the report and appear between the Grade header and the Minor Ref header. The report will then be alphabetized by the Homeroom teacher and then by Student Name within the Homeroom group.
- Advisor: The “Advisor” header will be added to the report and appear between the Grade header and the Minor Ref header. The report will then be alphabetized by the Advisor name and then by Student Name within the Advisor group.
- Stu_GD: The report will alphabetized by the Student Grade and then by Student Name within the Grade group.
Figure 5 - Default Order By Options
“Grades Criteria” Section
Three choices are available in this section: Grd Above, Grd Below, and the “Just 'Display' Low Grade” checkbox. These choices are mutually exclusive. You can only select one.
NOTE: This program is not based on marking period or marking period grades, but will use all of the grades in the "Post Grades By Student". With "Just Display Low Grade' checked, the report will display the lowest grade that the student has posted on the "Post Grades By Student" report for the selected student. The date ranges are only used to limit discipline and attendance data.
- Grd Above: Select one of the five letter grades from the drop down list. When the report is run, the grade header will display GD Above and the data displayed will be the number of grades as seen on the Post Grades By Student report that are higher than the grade entered in the Grd Above box in the Grades Criteria Section.
- As an example, if “C” is entered in the Grd Above box, the report will display the sum of the number of A's plus the number B's on the Post Grades By Student report for the selected student.
- Grd Below: Select one of the five letter grades from the drop down list. When the report is run, the grade header will display GD Below and the data displayed will be the number of grades as seen on the Post Grades By Student report that are lower than the grade entered in the Grd Below box in the Grades Criteria Section.
- As an example, if “D” is entered in the Grd Below box, the report will display the number of F's on the Post Grades By Student report for the selected student.
- Just 'Display' Low Grade Checkbox: When this checkbox is selected, the header will change to Low Grade and the report will display the lowest grade that the student has posted on the Post Grades By Student report for the selected student. It will also print any descriptors such as “*” or “!”.
Figure 6 - Grades Criteria Section Options
Selection Criteria Sections
- “List Students Who Have NO” Section: Select these items if you want a list of students who do NOT have any of the checked items on their record.
- “List Students Who HAVE” Section: Select these items if you want to select only the students who do have any of the indicated item or items on their record.
- “Do Not Process” Section: Items selected in this section will be disregarded when the report is run and no data will be displayed in the associated columns.
- Note: These three sections are mutually exclusive. An item, such as “OSS” can only have a check mark in one of the sections.
Figure 6 - Selection Criteria Options
Explanation of Items Included in the Above Sections
- Late to School Records: Late to School records are attendance entries with Code 19.
- Tardy Records: Tardy records are attendance entries with Code 14.
- “Other” Absences: Other absence records are all other absences that are not a result of code 19, code 14, or one of the skipped codes.
- Minor Referrals: Minor referrals are the number of referrals that were NOT referred to the office (Code 06) or did not have any administrative action taken.
- Major Referrals: Major Referrals are the number of referrals where administrative action was taken but it was not ISS or OSS.
- OSS: OSS displays the number of referrals that resulted in an Out of School Suspension.
- ISS: ISS displays the number of referrals that resulted in an In School Suspension.
Explanation of All Buttons
- Perfect Button: Clicking on the Perfect button places check marks in each of the check boxes in the “List Students Who Have NO” section. All of the check boxes in the other two related sections will be cleared.
- OK Button: Clicking the OK button will close the Setup Box and display the list of students who meet the specified criteria.
- Setup Button: Clicking the Setup Button will bring up a fresh Setup Box.
- Print Button: Clicking on the Print button will bring up the Print Document box that will allow you choose how you want the report printed or exported.
- Help Button: Clicking on the Help button will take the user to context sensitive help.
Explanation of the Columns in the Report
- To get and explanation of the data in a column on the report, hover the cursor and a tool tip will be displayed with the description of the data.
