Photo File Creator

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Photo File Creator

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JPams for students.

NOTE: If the file is opened in Excel, DO NOT SAVE it. It will change the file. Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer. If the file is opened in Excel, please be sure to just close it without saving.


How-to

  1. In the left navigation pane, click Student Master, then Interfaces, then Photo File Creator.
  2. At the setup box, set the Year, School, Grades, and As of Date.
  3. To create a file by Homeroom:
    • Semester: Set to desired semester. Typically at the start of the year, this is “1”.
    • Transcript group: Set to “blank” as shown below.


  1. To create a file by Transcript group, such as “English” classes:
    • Semester: Select the desired semester. Typically at the start of year, this is “1”.
    • Transcript group: Select the desired group, such as “English”.


  1. Click the OK button to continue.

Review the results, then click the Print / Export button on the lower left of the screen.

  1. At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.


  1. Google Chrome users:
    • A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.




  1. Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.


  1. **Remember, if the file is opened in Excel, please do not save it. Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off.
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