Student Schedule Maintenance

This program will allow the user to view and change individual student schedules. The program will also allow the user to select different printing options.

Video

Student Schedule Maintenance video

Accessing the Student Schedule Maintenance Program

Menu Location

Scheduling, Entry, Student Schedule Maintenance

The Student Schedule Maintenance Program can be accessed using either of the following methods

Direct access via JCampus -> Scheduling -> Entry -> Student Schedule Maintenance

Using this method, the Student Schedule Setup Options will pop up when the program opens.

Indirect access via any JCampus program that utilizes the iGear. Access the program via the iGear -> Schedule -> Schedule Maintenance.

Using this method, the Student Schedule Maintenance Setup Options will NOT pop up when Schedule Maintenance is displayed. The user will need to click on the Setup button associated with the Student Maintenance window to bring up the Setup Options.

Setup

===Setup Options===

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included in the Find Box. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade to select the desired grade level(s) to be included.

Clubs- Clicking in the Clubs field will bring up a list of clubs. Selecting clubs from the list will limit the students available to those that belong to the chosen clubs. Leaving the field blank will NOT limit the available students based on Clubs.

Order To List - The user can choose from Name or Grade and Name. The order option only affects the next and previous buttons. It does not affect the Find button.

Show Offered Courses Only - Show only the courses listed in the Master Schedule Editor.

Active Only - This choice will list only those students who are active as of the date selected in the As of Date fields.

As of Date - Limits the list to those students who are active as of the date selected.

Sched Start Date - Select the start date to use for the schedule records. Please keep in mind you may need to change this date to the first day the students start school or a semester begin date if the student was not scheduled on the first day of school or semester.

More Options

Advanced - Click the show the advanced option screens for the schedule maintenance screen.

Printing Options --Click to show the options screen for printing the student(s) schedules

Print Comments On Single Student Printed Schedules: Select Yes to print comments on the student schedules. If selected, a window will pop up to allow the user to type in the comments. Select 'NO' and comments will not be printed on the student's schedule.

Print Master Comments Instead of DOW On Printed Schedules: Select 'Yes' to print the Master Schedule comments instead of the DOW on the student's schedule when printed.

Print Course Long Names Instead of Short Names: Select 'Yes' to print the course long name instead of the course short names on the student's schedule when printed. The short name will print if no long name has been assigned to the course.

Print StateID On Single Student Printed Schedules: Select 'Yes' to print the student's 10-digit State ID on the student's schedule when printed.

Print State Code On Single Student Printed Schedules: Select Yes to print the LDOE Course Code on the student's printed schedule.

Click the Ok button when satisfied to store the preferences.

Click the Cancel button to discard all changes made to the preferences.

Click the Ok button beneath the More Options section of the MAIN setup box to open the Student Schedule Maintenance program with the preferences selected.

Main

Column Headers

CP: Class Period
RM: Room Number
SEMESTER #: Semester number (Semester 1, Semester 2, etc.)
TEACHER: Teacher Name
LD: Semester Student Load Count (Number of students scheduled to the class) Click on this number to see a roster of the students with more informational columns such as Grade, Race, etc.
SECTION: Master Schedule Section Number
DOW: Days of the week taught
SDATE: Schedule Start Date
EDATE: Schedule End Date

Current Schedule: Shows the current schedule.
Original Schedule: Shows the original schedule for the duration of your schedule changing session.
Schedule History: Schedule History Tab
Alternate Schedule: Shows the schedule to use if your teacher is absent
Unscheduled Requests: Shows course requests that did not schedule to the student.

Bottom

Help: Written instructions and instructional videos
Prev: Navigates to the previous student
Next: Navigates to the next student
MSched: Displays the Master Schedule selection screen
Print Current Schedule: Prints the student's current schedule using the Print Options selected. To find the print instructions, follow this link: Standard Print Options.
Setup: Displays the setup box with the current preferences.
Find: Displays a list of students for selection