Rollover Contracts
This program will allow you to roll employee contracts, including PEP 100 information, from one year to the new year.
On the left navigation panel, select Human Resources, Entry and Roll Over Contracts.
Setup Box Options
To find definitions for standard setup values, follow this link: Standard Setup Options.
For other set up values not listed in the standard set up list:
- Year From - This option determines which school year to copy contracts from using the beginning of the year. Ex: If year is 2016-2017, you would use 2016.
- Year To - This option determines which school year to copy contracts to using the beginning of the year. Ex: If year is 2017-2018, you would use 2017.
- District - This option limits the contracts to only those with the selected district to copy from and into.
- Schools - Choose the schools to use for the copy process.
- Object Code - This option determines certain employees by object codes to roll over or leave blank for of them to roll.
- Function Code - This option determines certain employees by function codes to roll over or leave blank for of them to roll.
- Job Class - Select which of the job class codes you wish to roll to the new year or leave blank for of them to roll.
- Do not rollover contract if a new year record already exists - Checking this option will not create any new year contracts if one already exists for the employee in the new year.
Click the OK to advance to the next screen.
Choose the employee(s) on the left and then click on the Rollover button at the bottom. Upon completion, you will get a pop up Note with results of the rollover process.
Column Headers
To find definitions of commonly used column headers, follow this link: Common Column Headers.
For other columns not listed in the common column list:
- Year - Contract employee`s designated start year
- Begin Date - Contract employee`s begin date
- End Date - Contract employee`s end date
- Object - Contract`s option code
- Function - Contract employee`s function code
- Site Flag - The site flag denotes the employee home site.
Print Options
To find the print instructions, follow this link: Standard Print Options.
