Substitute List

This program will provide users a list of substitutes based on qualified to perform.

On the left, click on Human Resources. Under List, select Substitute List.

Setup Box Options

1. To find definitions for standard setup values, follow this link: Standard Setup Options.
2. Refer to this list for other set up values not listed in the standard set up list:

   Marital Status

   D-03--Divorced/Not marries

   M-02--Married

   S-03--Single/Not married

   W-03--Widowed/Not married

   xx-01--Legally separated

   Object Code--a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc

   Function Code--a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc

   Sub Area--area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher

   Status--the type of substitute records to be included on the report; Active (available to substitute), Separated (not available) or ALL (both active and separated).

   Active as of Hire Date--the date used to determine whether or not a substitute will be included in the report.

   Hire Date--the first date that the potential substitute will be available.

3. Click OK to move to the next screen.

Column Headers

Last Name--Last name of the substitute

First Name--First name of the substitute

Middle Name--Middle name/Middle Initial of the substitute

SID--Local ID number of the substitute

Address--address of the substitute

City--city where the substitute lives

Phone Number--home phone number of the substitute

Cell Number--cell phone number of the substitute

Email Address--email address of the substitute

Education--highest education lever of the substitute

Certificate--teaching certificate number

Area 1--category of substitute position such as teacher, custodian, clerical, etc

School--the three-digit school number where the substitute has agreed he/she will be available for substitute work

Area/School 2--5--additional area(s) and school(s) at which the substitute is willing to work

Hire Date--the first available date for which the substitute will be available for work

Buttons at the bottom of the screen

Setup--returns to the setup box so you can review the setup options. Setup options can be changed via this button without closing the program.

Print--refer to the instructions below to print the report.

Help--connects to the documentation that provides step-by-step instructions for how to run this program.

To Print this report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. Click the print button on this popup and a print preview window will appear.
4. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video